House Manager & Family Assistant

Sage Haus•Oceanside, CA

21d•Onsite

About The Position

Sage Haus is hiring a part-time House Manager & Family Assistant to help a family maintain an organized, smoothly functioning home in Oceanside, California. The position is 10–15 hours per week, with core hours of 9:00 AM–2:00 PM and preferred availability on Monday, Wednesday, and Friday. Days and times are flexible by mutual agreement. Hours may change during family travel, although household resets, laundry, and grocery preparation are anticipated during those weeks. Compensation is $30–$35 per hour, and the start date is ASAP. The role is an operational partnership with a busy family. The successful candidate will maintain household systems, anticipate needs, handle errands and household logistics, support meal preparation and laundry, and communicate with vendors. Backup childcare when children are home sick may be provided by mutual agreement; this is not primarily a childcare position. The family provides clear expectations, documented routines, and thorough onboarding. Applicants must maintain a smoke-free environment, be authorized to work in the United States, have reliable personal transportation, and be able to obtain and maintain authorized access to Camp Pendleton. Mileage is reimbursed at the current IRS rate. Candidates are encouraged to be current on recommended vaccinations, including COVID-19 and flu, subject to applicable legal accommodations. A background check is required.

Requirements

Maintain a smoke-free environment.
Be able to obtain and maintain authorized access to Camp Pendleton and meet applicable identification and installation access requirements.
Be authorized to work in the United States.
Have reliable personal transportation; mileage reimbursement is provided at the current IRS rate.
Be highly self-motivated, accountable, and able to take ownership of responsibilities.
Have exceptional organizational skills and attention to detail.
Be proactive and resourceful, anticipate needs, and solve problems independently.
Communicate clearly, professionally, directly, and responsively; ask for clarification rather than assume.
Demonstrate strong follow-through, punctuality, and trustworthiness.
Learn family routines quickly, prioritize independently, and adapt as daily needs evolve.
Maintain healthy professional boundaries and work effectively and independently once expectations and routines are established.
Be comfortable with dogs and trustworthy with children.
Submit a short introduction letter, an updated resume, and three professional references with contact information.
Undergo a background check.

Nice To Haves

Be up to date on recommended vaccinations, including COVID-19 and flu, in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.

Responsibilities

Maintain household organization systems and support daily resets.
Handle light tidying, including dishes, surfaces, and vacuuming high-traffic areas.
Prepare the home before scheduled cleaning visits.
Submit maintenance requests to the leasing office and coordinate with vendors as needed.
Refresh high-traffic areas such as the mudroom, entryway, and toy room.
Maintain outdoor spaces, including hosing down patio furniture and addressing cobwebs before gatherings.
Support event, holiday, and guest preparation.
Restock pantry, refrigerator, and household supplies; maintain running supply lists and monitor staple inventory.
Handle weekly Walmart pickup and monthly Costco runs, including putting groceries away.
Manage household orders, subscriptions, and returns, including Amazon orders.
Handle mail and package intake and break down cardboard boxes for disposal.
Shop for gifts as needed.
Maintain pet-supply inventory.
Collaborate with the family on weekly meal planning and ensure ingredients are available.
Prepare healthy snacks for the children, including cutting fruit and vegetables.
Support kitchen cleanup and maintenance, and assist with batch cooking or ingredient preparation for family dinners.
Wash, fold, and organize laundry; iron and steam as needed.
Rotate towels weekly and sheets biweekly, and keep the laundry area tidy and stocked.
Fuel and clean the family vehicle as needed and handle light interior tidying and organization.
Provide backup childcare when children are home sick, by mutual agreement.
Support calendar management and household scheduling.
Coordinate logistics for parties, appointments, and events.
Support travel planning and logistics, potentially including business-related travel.
Oversee cleaners, contractors, and landscapers and serve as the point of contact for vendor communication.
Provide receipt tracking and budget support as needed.