House Manager & Family Assistant (with Meal Prep Support & Back-Up Childcare)

Sage Haus•Hoboken, NJ

5d•$25 - $30

About The Position

We’re a close-knit, fun-loving family of four with two lively boys, ages 4 and almost 2, who keep us smiling and on the go! As busy professionals with full-time careers, we’re looking for someone special to help us juggle it all. We need a highly organized, proactive, and warm individual to step in and provide vital support—whether it's lending a hand with meal prep, keeping our household running smoothly, or stepping in for back-up childcare. You’ll work alongside our full-time nanny and be an integral part of our family’s daily rhythm. If you’re someone who thrives in a fast-paced, family-centered environment and loves helping keep things organized, we’d love for you to become a key part of our family, helping us maintain a happy, organized, and loving home where everyone thrives. We are looking for a team player with a professional demeanor, strong emotional intelligence (EQ), and excellent organizational skills. The ideal candidate will seamlessly integrate with our existing household support team, managing day-to-day needs and leading special projects independently. They will be proactive, anticipate needs, and help create a structured, organized environment that allows us to focus on our careers while enjoying quality family time. Additionally, we need someone who can positively manage our children’s high energy and occasional boundary-testing, with hands-on experience setting clear expectations, standing their ground when needed, and following through consistently—while maintaining a warm, nurturing approach that fosters respect. Proactive: You take initiative and anticipate the family’s needs, ensuring things run smoothly even before they're asked. Organized: You love creating and maintaining household systems that keep everything in order, making life easier for everyone. Dependable: You’re reliable, always on time, and consistently follow through on tasks. Nurturing & Patient: You have a warm, calm demeanor and are comfortable interacting with children, especially during their routines. You create a supportive, emotionally attentive environment for the kids. Flexible: You adapt easily to the family’s changing needs, whether it’s adjusting your schedule or stepping in when the unexpected arises. Team-Oriented: You work well alongside our full-time nanny and other household team members, always maintaining a collaborative, positive attitude. Spanish-Speaking: Fluency in Spanish is preferred to align with our children’s language immersion at school.

Requirements

Maintain a smoke-free environment
Reliable transportation (comfortable using family car, mileage reimbursement provided)
Must be up-to-date on vaccinations (flu, COVID, etc.)
CPR certification or willing to renew

Nice To Haves

Fluent in Spanish preferred

Responsibilities

Household Management & Organization: Organize and maintain household systems (closets, pantry, toys)
Tidy and reset rooms daily, ensuring overall neatness and preparing for weekly cleaning services.
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Oversee seasonal clothing swaps and donation coordination
Supervise or coordinate with service providers (e.g.,handymen, cleaners)
Manage family calendars, appointments, and school activities
Support packing/unpacking for trips
Keep the home ready for family events, holidays, and guest stays
Meal Planning & Preparation: Plan and prepare fresh, healthy meals for lunch and dinner 3-4 times per week, focusing on balanced, protein-forward dishes with fresh vegetables, whole grains, and flavorful spices
Pack school lunches and manage meal prep for the week
Ensure meals adhere to family preferences and dietary needs; flavorful meals
Shop for groceries and meal-related items, restock pantry, and maintain a clean kitchen
Clean kitchen post-prep and manage kitchen tidiness
Family Support & Child Assistance: Provide backup childcare for school pickups, after-school care, and emergency coverage when needed
Assist with transporting the children to extracurricular activities as their schedules evolve
Help with weekend childcare support when Nanny is unavailable
Assist with bookbags
Inventory Management & Errands: Create and manage running household supply lists
Run household errands such as grocery shopping, dry cleaning, returns and gift shopping
Manage package pickups, mail sorting, and deliveries
Handle household supply inventory and ensure items are replenished regularly (e.g., toiletries, cleaning supplies)
Laundry & Linen Care: Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed, drycleaning weekly pick-up;
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Deep Cleaning & Special Projects: Manage home organization projects (e.g., pantry, toy storage, etc.)
Assist with photo organization (family photos, creating gallery walls, and organizing digital photos)
Oversee household deep cleaning projects as needed, refrigerator & oven
Vehicle Management: Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance and service schedules
Administrative & Personal Assistant Support Help with travel planning, research, scheduling and logistics
Assist with coordination of events, appointments, and guest prep