House Manager & Family Assistant (with light Meal Prep)

Sage Haus•Mansfield, TX

5d•$28 - $32•Onsite

About The Position

Title: House Manager & Family Assistant (with light Meal Prep) Location: Mansfield, TX 76063 Employment Type: Part-time (16-20 hours/week) Proposed Start Date: ASAP Compensation: $28-32/hour based on experience Requirements: Able to maintain a smoke-free environment Has reliable transportation Tech-savvy with scheduling apps (Skylight, multiple calendars, etc.) Creative and engaging personality, especially with children Proposed Schedule: Monday–Wednesday: 12-6 pm or 1-7 pm (guaranteed hours) Flexibility needed for travel weeks (2-3 times/month), occasional evening flexibility until 7:30–8:00 PM with additional pay Quarterly overnight availability required for events and/or while both parents travel Flexibility to support family in monthly date night (2-3 hours) About Our Family: We are a busy family of four with two lively children—ages 5 and 7—who keep us on our toes. One parent is a senior executive with a demanding job and regular travel commitments. The other parent commutes several days a week to the office and has a more flexible schedule, but when flying solo during travel weeks, it can be a challenge. There simply aren’t enough hands (or hours in the day!) to juggle getting both kids to their weekly activities, managing household duties, and ensuring everything stays organized and running smoothly. Our home is always bustling, and we need someone who can manage the household’s ebb and flow while keeping it calm and organized. We rely on our Skylight calendar app to keep everything coordinated, and we’re looking for someone who can seamlessly integrate into our system to manage the details. Despite our busy schedules, we cherish family time and love being together. We believe in making our home a peaceful place where we can recharge, and we need someone who can help us create that environment while supporting our family’s needs. We love the idea of someone who is as creative as we are when it comes to making the holidays and special occasions fun for the kids—whether it's helping with seasonal crafts, putting together thoughtful birthday celebrations, or creating magical holiday moments like Elf on the Shelf. We’re looking for a warm, proactive individual who will integrate into our family’s rhythm, anticipate our needs, and engage with our kids in meaningful, joyful ways. Who We're Looking For We need someone who can take ownership of managing the house while also being genuinely invested in our children's well-being. The ideal candidate will be a self-starter who doesn’t need to be micromanaged, but can handle the ever-changing rhythm of a busy family life with confidence and grace. You will be responsible for managing the details of our household and keeping everything running smoothly, allowing us to focus on the bigger picture—work, family, and the moments that matter most. Our ideal person is calm under pressure, flexible, and able to juggle the day-to-day tasks that keep our home organized. You should have a 'got it covered' attitude, stepping in wherever needed and anticipating what’s next. This is a role where you’ll have the freedom to work independently, but we want someone who is also communicative and can keep us in the loop—especially if there’s something we need to address with the kids or the household. You’ll need to be active enough to keep up with our two energetic kids—whether it’s helping with some impromptu backyard basketball practice, preparing an activity bag for dance, or just engaging with them in conversation. If you're someone who loves to make a home feel inviting and organized, while also creating delightful, enriching experiences for children, you’ll be a great fit. Our ideal candidate will: Be highly detail-oriented, with a knack for keeping things organized and running smoothly. Have a genuine love for children and be actively engaged in their daily routines and activities. Be flexible and adaptable, especially in adjusting to our shifting schedules and travel needs. Have a calm presence and be able to read the room, especially when both parents are working from home. Bring creativity to seasonal projects, holidays, and everyday family activities.

Requirements

Able to maintain a smoke-free environment
Has reliable transportation
Tech-savvy with scheduling apps (Skylight, multiple calendars, etc.)
Creative and engaging personality, especially with children

Responsibilities

Household Management & Organization Create and maintain household organization systems (closets, storage, pantry, toys, garage)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for existing bi-weekly cleaning services
Oversee household schedules and calendars (home and school), coordinating with EA to integrate home/work schedules
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Maintain indoor plants
Inventory Management & Errands Track and restock pantry, fridge, toiletries, household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.), including helping put deliveries away
Run errands: grocery shopping, returns, dry cleaning, gift shopping, school items, etc.
Handle package pickup, mail sorting, and deliveries
Meal Planning & Preparation Assist with meal prep (chopping vegetables, prepping ingredients for family dinners)
Prepare snacks and organize them for school, after-school and activities
Pack school lunches
Shop for groceries and meal-related items
Follow dietary needs and family preferences (no allergies, but one child has sensitive skin so need to monitor citrus/acids)
Clean kitchen post-prep and manage kitchen tidiness
Laundry & Linen Care Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Drop off/pick up dry cleaning as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Vehicle Management Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Manage quarterly car detailing
Weekly replenishment of car snacks, change of clothes, plus clean car seats
Vendor & Property Oversight Schedule and/or supervise service providers (cleaners, contractors, etc.)
Collaborate on researching and coordinating repairs, maintenance, and quotes
Oversee seasonal decor swaps from inventory
Serve as primary contact for vendors or guests
Family Support & Child Assistance Assist with school/activity pick-ups or drop-offs
Provide homework help after school, depending on activity schedules
Light supervision, playtime, or back-up childcare
Prep backpacks, clothing, and snacks for school
Prep bags for after school activities with appropriate clothing, equipment, snacks, etc.
Help with child-related laundry or errands
Willing to doing overnight stays on a quarterly basis when parents have events/travel
Provide childcare for monthly Friday night date night
Deep Cleaning & Special Projects Manage cleaners for occasional deep cleans (fridge, oven, washing machine, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom)
Clean air purifiers and humidifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation
Administrative & Personal Assistant Support Help with travel planning, scheduling, and logistics
Manage family calendars and reminders
Sync family calendar with school and work calendars to anticipate needs