House Manager & Family Assistant with Meal Support

Sage Haus•Seattle, WA

7d•Onsite

About The Position

We are a blended family of four living in North Ballard, Seattle, with two working parents and two kids (10 & 12) who keep life full, fun, and wonderfully busy. We’ve been in our current home for about a year and a half and are still putting down roots, which means there is meaningful work to be done and thoughtful systems to build. We love our home and care deeply about how it looks, feels, and functions. Design, organization, and aesthetic sensibility are important to us, and we genuinely welcome someone who notices the details, brings ideas to the table, and can help us continue creating a home that feels intentional and well cared for. Our household has a warm, open energy. We want our House Manager to feel genuinely at home here, we value kindness, humor, collaboration, and open communication, and we’re looking for someone who wants to build a real relationship with our family over time. With two dogs, a seasoned Husky-Aussie mix and a brand-new Cavapoo puppy still learning the ropes of crate training, there is plenty of personality, activity, and heart in our home. Both parents work primarily from home, so our household is active throughout the day and the support we need is both real and consistent. With our kids with us most of the week, one of our biggest goals in adding this support is to create more presence and breathing room for our family — less time spent managing the endless details of the household and more time to be connected with each other. Ultimately, we’re looking for someone who can grow and evolve with our family, both in what they take on today and in what the household may need in the future. We want to build a relationship with someone we can trust for the long term — someone who learns our rhythms, understands how our family works, brings ideas and solutions to the table, and gradually becomes an extension of our family rather than simply someone who works in our home.

Requirements

Maintain a smoke-free environment.
CPR and First Aid certification preferred
Reliable personal transportation required; standard mileage reimbursement provided for work-related tasks
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu), subject to applicable legal accommodations.
Must be authorized to work in the United States.
Proactive, observant, and self-directed.
Comfortable holding multiple moving pieces at once and have the judgment to prioritize what matters most without becoming overwhelmed when plans shift or something unexpected comes up.
Calm, steady presence to the home along with genuine warmth and emotional intelligence.
Naturally comfortable around children and pets.
Thoughtful about how you show up, grounded in your communication, and able to create a sense of ease even when the household is busy.
Strong eye for organization and design.
Communicates clearly and efficiently.
Able to think through solutions and come prepared with ideas.
Comfortable identifying decisions or potential roadblocks early, batching non-urgent questions, and keeping a shared project list or system that helps everyone stay aligned.
Knows when to take initiative independently and when something needs to be brought to the family.
Understands that good household support should create clarity rather than add more mental load.
Excited to become a trusted extension of the family.

Nice To Haves

CPR and First Aid certification

Responsibilities

Occasional school pickup for one child (approximately 35 minutes from home, no traffic); coordination of on-call availability when needed
Activity prep and logistics: ensuring sports equipment (skates, ski gear, football gear) is clean, organized, and ready before each kid's scheduled activities
Backpack, clothing, and snack prep for school days
Light supervision and backup childcare as needed
Build and maintain household organization systems throughout the home, with an eye for both function and aesthetics
Daily resets: making beds, clearing surfaces, managing dishes, vacuuming high-traffic areas, and prepping the home for weekly cleaners
Mail collection, sorting, and package handling (including breaking down boxes and managing returns)
Indoor plant care
Seasonal clothing, bedding, and equipment swaps; donation coordination
Holiday and event prep, including supporting the planning and logistics of a large Thanksgiving gathering (approximately 20 guests), with pre- and post-event clean-up
Packing and unpacking support for family travel
Routine home upkeep: replacing batteries, light bulbs, smoke detector batteries, and similar small-but-important tasks
Pantry, fridge, and household supply restocking
Maintaining a running household supply and grocery list
Managing household orders and subscriptions
Returns, gift shopping, and errand coordination
Approximately 4 dinners per week: open to batch-prep, ingredient prep, or freshly prepared
Grocery shopping with a shared list; helping build a master staples list based on the family's regular needs
School snacks and lunch stocking (primarily inventory and prep)
Kitchen clean-up and maintenance
Wash, dry, fold, and put away laundry for the full household
Linen care and rotation
Maintaining a tidy and well-stocked laundry area
Daily feeding and walks for both dogs
Monthly flea and tick medication reminders
Maintaining pet supplies
Occasional overnight pet care
Cleaning, fueling, and organizing family vehicles
Priority organization areas: home office, front closet, hall closet, upstairs bathrooms, laundry room, garage, and workout area
Occasional deep cleans: refrigerator, oven, baseboards
Refreshing entryway and mudroom areas
Cleaning and maintaining humidifiers and air purifiers
Serving as the point of contact for contractors, landscapers, and service providers
Researching and coordinating repairs, quotes, and seasonal maintenance
Occasional coordination with the property manager for a nearby rental property
Household calendar management, including proactive visibility into upcoming kids' activities, school events, and scheduling needs
Consolidating family accounts and subscriptions onto a shared household email and calendar
Travel planning support
Create and maintaining a shared project list and proactively surfacing decisions, costs, and blockers