Hospital Unit Secretary- JMH Surgical ICU, Full Time, Nights

Jackson Health•Miami, FL

7d•Onsite

About The Position

The Hospital Unit Secretary facilitates department and patient flow and supports patient care by serving as a frontline customer-service ambassador while performing clerical duties and data-entry functions. This role is in the Surgical ICU at Jackson Memorial Hospital and is a full-time night position on a 3:3 schedule.

Requirements

High school diploma required.
Generally requires 0 to 3 years of related experience.
An AHA Basic Life Support (BLS) credential with at least 6 months of validity is listed as a unit-specific credential.
Applicable life-support certification for Healthcare Providers may be required at the unit level upon hire and must be maintained during employment.

Nice To Haves

Prior administrative experience or medical office experience is highly preferred.

Responsibilities

Prepare and maintain medical records, ensuring pages are labeled and forms, clinical reports, and returning diagnostic studies are placed accurately and promptly.
Copy appropriate chart sections and thin or break down charts as needed; send thinned charts to medical records or transfer them with patients to another care area as appropriate.
Flag unsigned forms for signature, date, and time, and follow up to ensure completion.
Scan documents into the electronic documentation management system.
Maintain and update the bed-tracking system to accurately reflect patient status in a timely manner.
Transfer and discharge patients in the computer system and update the unit census according to entity standards.
Enter patient or unit charges and ensure computer census accuracy at the beginning of the shift, during transfers, and at the end of the shift.
Print forms and, for consult documents, record the telephone call, date, time, and name of the person spoken to; ensure patient status is accurate.
Assist nurses with patient requests as needed.
Assist with transporting supplies and specimens.
May assist with delivering meal trays and nourishments and completing menus, if applicable.
Obtain the updated operating room schedule daily.
Maintain cleanliness of the unit and nurse station.
Greet visitors, answer the patient call system and telephones, and deliver messages to the appropriate person.
Maintain working knowledge of printers and other clerical equipment, report or tag malfunctioning equipment, and track equipment according to unit or entity standards.
Assist with materials management, including ordering supplies, forms, and floor stock.
Orient new employees to the job.
Assist with collection and storage of patient belongings.
In certain units, verify active diet orders with the RN as needed and assist with patient discharges and transfers as needed.