Hospital Assistant III - Periop Float Pool - PT Variable

University of California, Irvine•Orange, CA

About The Position

Provides administrative support to Peri-Operative Services staff and serves as a central point of communication and department liaison for procedural-area operations and activities. The role includes basic reception duties, answering phones, typing, and filing. It facilitates surgery scheduling by coordinating needs with clinical staff and vendors and obtaining patient and financial clearances as needed. The position maintains daily staff schedules, schedules meetings and events, generates reports, and tracks operating-room patient records and documentation. The employee is required to float to all UCI Health locations as needed.

Requirements

Working knowledge of operating-room practices and surgical procedures, anatomy, and medical terminology.
Minimum of two years of prior administrative office experience.
Excellent written and verbal communication skills in English.
Demonstrated experience with Microsoft Office, including Word, Excel, and Outlook.
Ability to set priorities, recognize emergency situations, and take appropriate action under the direction of the supervisor in charge.
Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload.
Ability to maintain flexibility and work well in a fast-paced, constantly changing environment.
Ability to establish and maintain effective working relationships across the Health System.
Ability to appropriately deal with stressful situations and individuals while remaining calm and professional.
Must possess the skill, knowledge, and ability essential to the successful performance of assigned duties.
Must demonstrate customer service skills appropriate to the job.
Must be able to provide proof of work authorization.

Nice To Haves

Current Medical Assistant Certification.
Basic life support (BLS) certification.
Administrative experience in a health care environment.

Responsibilities

Provide administrative support to Peri-Operative Services staff.
Serve as a central communication point and department liaison for procedural-area operations and activities.
Perform basic reception duties, answer telephones, type, and file.
Facilitate surgery scheduling by coordinating needs with clinical staff and vendors.
Obtain patient and financial clearances as needed.
Maintain daily staff schedules and schedule meetings and events.
Generate reports.
Track operating-room patient records and documentation.
Float to all UCI Health locations as needed.