Honors Administrative & Operations Coordinator

University of Dayton, Ohio•Dayton, OH

1d•Onsite

About The Position

Join the University Honors Program and help create an exceptional experience for more than 1,300 undergraduate students! As the Administrative and Operations Coordinator, you'll play a vital role in keeping our office running smoothly by providing administrative, operational, financial, and project support. The Administrative and Operations Coordinator provides comprehensive administrative, operational, financial, and project support to the University Honors Program which supports 1300 undergraduate students. This position serves as a central resource for office operations, budget and purchasing processes, HR and personnel transactions, event and program logistics, communications, and strategic initiatives. The coordinator works closely with six full-time and part-time Honors staff as well as university faculty, staff, students, alumni, prospective students, and external partners to ensure efficient operations and exceptional service. The position requires strong organizational skills, attention to detail, discretion with confidential information, and the ability to manage multiple priorities simultaneously. The coordinator fosters a welcoming and inclusive environment while supporting the mission and goals of the units served.

Requirements

Associates degree or at least 45 hours of college coursework
Two years of work experience in student services or administrative setting
Ability to work in person during work hours (M-F 8:30 AM to 4:30 PM)
Ability to maintain confidentiality of information and records
Effective written and verbal English communication skills
Effective organizational skills and attention to detail
Experience with budget tracking, purchasing, or financial processes
Effective computer skills (Microsoft Office and Google Workspace)
Currently authorized to work in the United States on a full-time basis

Nice To Haves

Bachelor's Degree
Five years of experience in student services or administrative setting or higher education
Experience bookkeeping, budgeting or accounting
Experience with Banner, Cognos, Runway, or other university systems
Experience processing HR transactions and personnel forms
Experience with event planning and project management
Excellent written and verbal English communication skills
Demonstrated ability to prioritize and multitask when coordinating activities and meet deadlines with minimal to no supervision
Demonstrated experience communicating effectively, developing and maintaining relationships with persons at all levels within and external to the university
Demonstrated attention to detail
Demonstrated experience providing inclusive, effective and responsive customer service to constituents
Knowledge of and sensitivity to a Catholic Marianist work environment
Ability to work flexible hours as needed

Responsibilities

Providing administrative, operational, financial, and project support to the University Honors Program.
Serving as a central resource for office operations.
Managing budget and purchasing processes.
Handling HR and personnel transactions.
Coordinating event and program logistics.
Assisting with communications and strategic initiatives.
Working closely with Honors staff, university faculty, staff, students, alumni, prospective students, and external partners.
Ensuring efficient operations and exceptional service.
Fostering a welcoming and inclusive environment.
Supporting the mission and goals of the units served.