Home Health & Hospice Administrative Assistant

BETHANY OF THE NORTHWEST•Everett, WA

2d•$22 - $26•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation by performing a variety of clerical and administrative tasks. Duties/Responsibilities Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Monitoring of staff hours Attendance Awards – Tracking, drawings management Maintains filing systems as assigned. Tracking of employee mandatory training and continuing education credits Recruitment – Works with HR to work in all aspects of recruitment onboarding and orientation Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Performs other related duties as assigned.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
High School diploma or equivalent require
Three to five years of experience in an administrative role ideally in a healthcare, home health and hospice environment.
Ability to read, write and communicate in English is required

Responsibilities

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Monitoring of staff hours Attendance Awards – Tracking, drawings management
Maintains filing systems as assigned.
Tracking of employee mandatory training and continuing education credits
Recruitment – Works with HR to work in all aspects of recruitment onboarding and orientation
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Performs other related duties as assigned.