HOME HEALTH - ADMINISTRATIVE ASSISTANT

Beebe Healthcare•Millsboro, DE

1d•$17 - $26

About The Position

Beebe Healthcare is seeking a highly organized, self-motivated Home Health Administrative Assistant to support the day-to-day operations of its Home Health agency. The role provides administrative support and serves as a resource for staff, patients, families, and community partners by maintaining accurate records and helping ensure efficient office operations. The successful candidate is comfortable multitasking in a fast-paced healthcare environment, takes initiative, and can work independently with minimal supervision.

Requirements

At least one year of administrative, clerical, or office support experience.
High school diploma or equivalent.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
Ability to work independently with minimal supervision and adapt to changing priorities.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Strong attention to detail and accuracy.
Professional demeanor and customer-service orientation.
Ability to maintain confidentiality and handle sensitive information.
Strong problem-solving skills.

Nice To Haves

Healthcare or Home Health experience.

Responsibilities

Answer and direct incoming phone calls professionally and courteously.
Greet visitors and provide assistance as appropriate.
Manage incoming and outgoing mail, email, and fax communications.
Draft, prepare, and distribute correspondence, reports, meeting minutes, and other agency documents.
Maintain accurate electronic and paper filing systems.
Respond to inquiries and route calls or requests to appropriate staff members.
Provide professional customer service to employees, patients, families, vendors, and community partners.
Maintain confidentiality of agency information.
Coordinate office activities and administrative workflows.
Maintain office supply inventory and place orders as needed.
Schedule meetings and prepare meeting materials.
Manage calendars and appointments for agency leadership.
Ensure office equipment is functioning properly and coordinate repairs when needed.
Maintain agency administrative records and personnel files, ensuring documents are organized, current, and securely stored.
Track employee licenses, certifications, training records, and expiration dates.
Assist with maintaining compliance-related documentation.
Assist with new-hire onboarding paperwork and orientation preparation.
Assist with employee communications and announcements.
Prepare routine reports and spreadsheets as requested.
Perform data entry and maintain agency databases.