Home Care Business Office Manager

Eden Health•Bozeman, MT

1d•Onsite

About The Position

The Home Care Business Office Manager acts as the main liaison between the Agency and the Vancouver Service Office (VSO) departments. This role organizes, develops, and maintains business office systems per Eden Health and VSO requirements. The manager facilitates Agency staff recruitment and marketing/promotional needs by establishing appropriate processes. They develop and oversee processes to guarantee accurate records are maintained, including Human Resources Activities, Staff Education, Staff Recruitment, Marketing and Promotional Requests, Accounts Payable, and Bank Deposits. The position involves communicating with the VSO regarding policies, requirements, and problem-solving of business office matters. The manager oversees medical and office supply ordering, building and equipment maintenance, and supervises staff performing Assistant Business Office Manager functions. Responsibilities also include receiving payments, making bank deposits, preparing accounts payable, and supervising payroll submission. Additionally, the role involves managing employee hire/change/termination paperwork, maintaining petty cash, coordinating vendor contracts, copying and distributing documents, and maintaining records of licensure and renewals.

Requirements

High school diploma or equivalent required
Two to three years progressively responsible administrative experience
General clerical, data entry and excellent organizational skills
Able to communicate effectively in English verbally and in writing
Working knowledge of computer software programs
Valid driver’s license and reliable transportation
Able to pass criminal background check and national sex offender clearance
Must be able to physically report to administrative office for entire shift. This is not a remote position.

Nice To Haves

Associates degree preferred
Previous experience in Human Resources desired
Healthcare experience preferred. Medical terminology desired
EHR medical record documentation experience preferred

Responsibilities

Acts as the main liaison between the Agency and the Vancouver Service Office (VSO) departments
Acts on behalf of the Eden VSO Senior Leadership Team upon request
Organizes, develops, and maintains business office systems per Eden Health and VSO requirements
Facilitates Agency staff recruitment by establishing Agency processes per Eden Health and VSO requirements
Facilitates Marketing and Promotional needs by establishing Agency processes per Eden Health and VSO requirements
Develops and oversees processes to guarantee accurate records are maintained per Eden Health and VSO requirements including, but not limited to, the following: Human Resources Activities, including Personnel Files, Staff Education, Staff Recruitment, Marketing and Promotional Requests, Accounts Payable, Bank Deposits
Communicates with VSO regarding policies, requirements, and problem-solving of business office matters as needed
Oversees medical and office supply ordering. Develops processes for efficient and cost-effective ordering. Works with vendors such as Medline to arrange for new user and remedial training as necessary
Oversee building and equipment maintenance, establishes and maintains an ongoing, positive working relationship with vendors
Supervises and trains staff performing the Assistant Business Office Manager functions
Receives payment for patient’s private pay or co-pay payments per VSO policy
Makes timely bank deposits and sends information per cash policy
Prepares accounts payable for timely computer transmittal to Vancouver Service Office (VSO) in accordance with established processes
Supervises timely submission of payroll from time clock to VSO, including: Prints and distributes time reports for department supervisors’ review and approval, Summarizes the staff time reports, regular and sick time, overtime, holiday, and vacation after the department managers have made approvals, Posts hours to payroll software, prepare balancing report, print time reports, keeping track of quarterly, year-to-date, and other necessary tax reports, Prepares miscellaneous time entry (vacation, sick, and adjustments) prior to computer transmittal to VSO
Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files
Maintains petty cash account, reconcile account, and request replenishment as needed
Coordinates vendor contracts, in conjunction with Business Operations Manager
Copies records, policies, and other pertinent documents, and distributes copies per VSO request
Once Essential Functions have been completed, may be assigned additional tasks as necessary
Maintains records of county/city/business licensure and requests renewals as appropriate in coordination with the VSO Legal Department and Operations Manager

Benefits

Benefits starting as early as 30 days after start date
Employee Discounts on travel, resorts, car rentals, Columbia and so much more!
Employee Hardship Fund
Bonuses Program
Employee Stock Program (ESOP)
Employee Wellness. Family first culture
Paid Time Off for a Personal Day of your choosing
Financial Planning through Unum
Free Counseling Sessions through Unum
Training and educational Assistance
Career Advancement Opportunities
401k Retirement Savings Plan
Employee Stock Ownership Plan
Flexible Spending Accounts
Life, Accident, & Disability Insurance
Paid Holidays
Continuing Education Credits are paid for – we offer online and in-person education
Discounts with AT&T Wireless, National and Enterprise car rentals
Discounted tickets to a variety of events (Disney Land, Disney World, Universal Studios, SeaWorld, Local Concert/Sporting Events, Hotels/Resorts, etc.)
Paid sick leave and vacation time – eligible employees start accruing time on their first day of employment
Identity Theft Protection
Employee Assistance Program
Floating Personal Holiday – use it on your birthday or any other day of the year!
Dental, Medical, Vision available for full-time status