HMC Administrator

University of Washington Medical Center • Seattle, WA

1d • $105,000 - $115,000 • Onsite

About The Position

The Department of Anesthesiology and Pain Medicine is hiring an Administrator to direct and control operational, financial, staffing, scheduling, and faculty administrative activities for complex clinical programs at Harborview Medical Center, a Level I Trauma Center. Reporting to the Associate Director, the Administrator partners with divisional leadership and departmental administration to develop operational strategies, allocate personnel and financial resources, support program growth, and achieve clinical, operational, and administrative objectives.

The position is accountable for divisional operations, budget management, workforce deployment, faculty administration, monitoring clinical commitments, supervising staff, revenue optimization initiatives, operational planning, and implementing strategic priorities. The role supports approximately 35 faculty physicians and complex operating room and critical care programs requiring continuous physician coverage and coordination across clinical settings. The position is regular, 100% FTE, with a stated pay range of $105,000 to $115,000.08 annually. A greater-than-40-hour work week is common, and on-site availability may be needed outside standard business hours to accommodate provider schedules in a division operating 24/7/365.

Requirements

• Bachelor's degree in Business, Organizational Development, Healthcare Management, Psychology, or another related field; equivalent education and/or experience may substitute where permitted.
• At least 4–5 years of progressively responsible operational and management experience.
• Strong compensation or finance experience.
• Expert skills in Excel (or Access), PowerPoint, Word, Outlook, and other Microsoft suite products.
• Ability to communicate clearly in spoken and written form.
• Demonstrated attention to detail and accuracy in work output, analysis, methodology, and results.
• Ability to work effectively within a team and independently prioritize multiple responsibilities.
• Ability to identify systematic improvements that can increase efficiency.
• Demonstrated leadership, financial management, operational planning, and strategic decision-making skills.
• Ability to lead teams, manage complex administrative issues, allocate resources, and communicate effectively with diverse stakeholders in a highly regulated healthcare environment.
• Must be available to work on-site as needed, sometimes outside standard business hours to accommodate provider schedules.

Nice To Haves

• Master's degree in Business, Healthcare Administration, Public Administration, or a related field.
• Experience managing operations in an academic healthcare environment, including program development, business planning, and financial management.
• Knowledge of clinical operations, faculty affairs, graduate medical education, healthcare research, and University systems.

Responsibilities

• Direct Harborview Anesthesiology divisional operations, including management of space, equipment, and resources supporting faculty, staff, trainees, and clinical services.
• Develop, monitor, and manage divisional budgets, expenditures, financial resources, and salary distribution; recommend resource allocation strategies.
• Direct faculty scheduling, workforce deployment, and clinical coverage planning for operating room services, and oversee scheduling systems and operational workflows.
• Monitor faculty clinical commitments and productivity and recommend operational adjustments to support efficient service delivery.
• Lead faculty recruitment, onboarding, credentialing coordination, annual review support, compliance activities, and related processes in collaboration with Faculty Affairs.
• Serve as the primary administrative resource for faculty and divisional leadership on operational, faculty affairs, and personnel matters; coordinate divisional meetings, communications, and faculty support.
• Supervise divisional staff, including recruitment, hiring, onboarding, training, performance management, and professional development; establish priorities and allocate staff resources.
• Ensure compliance with University, departmental, hospital, and regulatory policies and procedures.
• Develop and maintain operational and financial reports; analyze provider productivity, clinical performance, utilization, and operational data to identify trends and improvement opportunities.
• Provide operational analyses and recommendations on staffing, scheduling, workflow, and resource utilization.
• Lead operational improvement efforts and special projects, including developing and implementing procedures and process improvements.
• Support educational, administrative, and strategic initiatives within the division and department.

Benefits

• The posting states that UW employees receive outstanding benefits and opportunities for professional growth; it directs applicants to the UW staff benefits website for details.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager