Hiring Coordinator

Hajoca•Baton Rouge, LA

About The Position

Support the Hiring team by assisting with various administrative tasks throughout the hiring process including job postings, pre-employment screenings, and onboarding compliance. Handle communication, maintain data accuracy, and ensure a professional customer-focused approach while safeguarding confidential information. Assist Hiring Specialists with administrative support tasks associated with the hiring process, including but not limited to: Posting jobs, Daily job sponsorship requests, Requisitioning candidates, Sending rejection letters, Closing completed jobs. Assist with pre-employment screening requests (Assessments, Criminal Background, MVR, Drug Testing, etc.) and help to monitor for completion. Assist with monitoring the completion of onboarding tasks, including I-9 completion, and sending reminders in a timely manner to help ensure legal compliance. Distribute hiring surveys after each hire and process the results for action items. Help prepare data needed for monthly statistical reporting. Oversee the maintenance of HireRight authorities adding/terminating users as needed. Monitor and process incoming emails and physical mail, ensuring timely and accurate responses to all inquiries. Assist with other administrative tasks within our National Support Center and People Operations team. Quickly and accurately provide service in a professional, sensitive, customer-focused manner in accordance with company policies and procedures. Ensure confidentiality and security of sensitive information. Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

Requirements

1 or more years of experience in customer service or administrative work, preferably in a human resources support center environment.
Experience working with technical/enterprise applications.
Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.

Nice To Haves

Be an intermediate user of Microsoft Office products.
Demonstrate excellent oral and written communication skills and the ability to convey answers, issues, and status changes in a clear, concise, and effective manner.
Possess excellent interpersonal skills and the ability to work effectively across all levels of the business.
Have a strong attention to detail and the ability to meet deadlines.
Deal with interpersonal conflict and set-back in a mature, problem-solving, solutions-oriented manner.
Possess a knowledge and understanding of common recruiting, hiring, and onboarding practices.
Have excellent organizational skills and be able to prioritize work projects and multi-task.
Be able to read, write, speak, and understand English.

Responsibilities

Posting jobs
Daily job sponsorship requests
Requisitioning candidates
Sending rejection letters
Closing completed jobs
Assist with pre-employment screening requests (Assessments, Criminal Background, MVR, Drug Testing, etc.) and help to monitor for completion.
Assist with monitoring the completion of onboarding tasks, including I-9 completion, and sending reminders in a timely manner to help ensure legal compliance.
Distribute hiring surveys after each hire and process the results for action items.
Help prepare data needed for monthly statistical reporting.
Oversee the maintenance of HireRight authorities adding/terminating users as needed.
Monitor and process incoming emails and physical mail, ensuring timely and accurate responses to all inquiries.
Assist with other administrative tasks within our National Support Center and People Operations team.
Quickly and accurately provide service in a professional, sensitive, customer-focused manner in accordance with company policies and procedures.
Ensure confidentiality and security of sensitive information.
Perform other reasonably related duties as assigned by immediate supervisor and other management as required.