Legal Hiring Coordinator

City of New York•New York City, NY

15h•Onsite

About The Position

The New York County District Attorney's Office (DANY) seeks a detail-oriented, proactive Legal Hiring Coordinator for its Legal Hiring Unit. This role provides critical, high-level administrative support to the Legal Hiring Director, the Hiring Board, and supporting units and departments. The Coordinator manages the full lifecycle of the law student and college student recruitment and hiring pipelines in a fast-paced public service environment.

Requirements

Level 1 – bachelor’s degree from an accredited college.
Level 2 – bachelor’s degree from an accredited college and one (1) year of experience in a law office or business.
Level 3 – bachelor’s degree from an accredited college and two (2) years of experience in a law office or business.
Exceptional written, oral, and interpersonal communication skills for professional candidate and staff interaction.
Advanced skill in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Proven ability to manage, update, troubleshoot, and edit complex proprietary databases.
Demonstrated ability to handle highly sensitive, confidential legal personnel information with strict discretion.
Superior organizational, problem-solving, and analytical skills to manage competing priorities.
Ability to perform under pressure, multi-task within a fast-paced environment.
Follow organizational procedures and policies.
Dependable, resourceful team-player able to work with executive management, legal staff, interns, and professional staff.
Ability to interact effectively with diverse populations and external colleagues and visitors.
Authorization to work in the United States is required for this position.

Nice To Haves

At least one year of experience in a law office or business.

Responsibilities

Coordinate Schedules: Manage complex interviewing calendars for applicants and Hiring Board members.
Candidate Experience: Greet arriving candidates, deliver precise instructions, and resolve immediate inquiries.
Waiting Area Maintenance: Maintain the appearance, cleanliness, and readiness of the reception and candidate waiting areas.
Pipeline Communication: Handle all official oral and written communication with applicants regarding status and deadlines.
Offer Tracking: Monitor candidate response deadlines, track employment offers and compile regular status reports.
Data Integrity: Maintain and update the unit’s proprietary Legal Hiring database with accurate applicant records.
File Management: Perform administrative tasks, routine filing, and systematic archiving of historical recruitment files.
Resource Management: Restock, organize, and monitor inventory of brochures, guides, and informational materials for applicants.
Clerical Support: Execute high-level administrative tasks and general office duties.
Program Administration: Assist in designing, supervising, and executing Semester/Summer Law and College Internship programs.
Event Coordination: Assist with organizing internal recruitment programming and representing the Office at external law school outreach events.