HIM Specialist

Yavapai Regional Medical Center • Prescott, AZ

6d • $18 - $22

About The Position

The HIM Specialist manages patient health information and medical records to support patient care while ensuring accuracy, compliance, and integrity. The role retrieves, files, and organizes physical and electronic records; checks records for completeness and confidentiality; processes information requests; verifies identities; helps providers access records; and performs quality checks on scanned documents. The position also updates demographics, handles correspondence, and responds to inquiries in accordance with privacy regulations.

The specialist performs birth-registration functions, collecting and processing information required by state procedures for newborns, stillbirths, and paternity assignments. The role supports HIM customer service by answering phones and assisting customers with professional telephone etiquette. It reviews encounters for missing or incomplete documentation and signatures, identifies the responsible practitioner, and links deficiencies to the appropriate practitioner. The specialist also responds to formal third-party medical-record requests, logs actions appropriately, reviews pended dictations for action and completion in the EMR, and responds to provider and staff messages about medical-record corrections.

Requirements

• High school graduate or GED.
• One year of experience working with medical records.
• One year of medical office experience.
• Meticulous attention to detail and strong organizational skills.
• Proficiency in HIM systems and office software.
• Excellent communication and customer-service skills.
• Understanding of HIPAA and HIM principles.

Nice To Haves

• One year of experience working with medical records in an acute-care Health Information Management (HIM) environment.
• Electronic Medical Record (EMR) experience.
• Completion of a HIM-equivalent study course.
• Cerner experience.

Responsibilities

• Retrieve, file, and organize physical and electronic patient records while ensuring completeness and confidentiality.
• Process information requests, verify identities, and assist providers with access to records.
• Perform quality checks on scanned documents and update patient demographics.
• Handle correspondence and respond to inquiries in accordance with privacy regulations.
• Perform birth-registration functions and collect and process data required for state registration of newborns, stillbirths, and paternity assignments.
• Answer phones and assist customers in support of HIM customer service efforts, using professional telephone etiquette.
• Review encounters for completeness and identify missing or incomplete documentation and signatures.
• Identify the responsible practitioner or physician and link deficiencies to the appropriate practitioner.
• Respond to formal third-party requests for medical records and log actions appropriately.
• Review pended dictations for action, completion, and use in the EMR.
• Review and respond to provider and staff messages about medical-record document corrections.

Benefits

• Education Benefit program for benefit-eligible employees after 180 days, providing debt relief and student loan assistance.
• Full-time employees can receive up to $18,000 over five years through the Education Benefit program; part-time employees can receive up to $9,000.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED