HIM SPECIALIST

Forrest General Hospital • Picayune, MS

5d

About The Position

The HIM Specialist is responsible for the timely and accurate physical retrieval, preparation, scanning, and indexing of medical record documentation into the Electronic Medical Record (EMR) system. The role safeguards patient identification data and ensures documents are correctly placed for digital storage and clinical retrieval. The HIM Specialist reports directly to the HIM Operations Manager.

The position requires managing repetitive tasks accurately, adapting to changing workflows, scanning technologies, and priorities, and independently meeting daily volume and turnaround-time targets. The Specialist is expected to support the organization’s WE CARE mission and vision and maintain the confidentiality and integrity of the legal medical record.

Requirements

• High school diploma or equivalent required.
• Working knowledge of HIM Department operations and HIPAA guidelines.
• Ability to maintain a professional demeanor in a high-stress environment.
• Ability to perform routine, repetitive tasks continuously, follow directions precisely, pay attention to detail, coordinate multiple tasks, and maintain workflow effectively.
• Ability to foster and maintain good working relationships with internal and external customers.
• Accept responsibility for maintaining the confidentiality and integrity of the legal medical record.
• Communication, telephone, personal computer, copy machine, and fax machine skills required.

Nice To Haves

• Associate degree in an HIM-related field.
• Experience in a medical office, hospital setting, or high-volume digital imaging or archiving role.
• Basic familiarity with electronic medical records or document imaging software.
• Proficiency in Microsoft Office products, particularly Excel and Word.
• Knowledge of health information systems.
• Knowledge of electronic medical record systems and their content.
• RHIA or RHIT certification, preferred within one year of employment.

Responsibilities

• Conduct scheduled rounds across clinical floors and departments to collect discharged patient paper charts and loose medical documentation.
• Prepare physical medical record documents for scanning by removing staples, securing torn pages, and organizing sheets in chronological or standardized order.
• Use production-grade document scanners to convert physical medical records into high-quality digital images within the EMR system.
• Review scanned images for clarity and manually index pages to the correct patient account number, encounter, and document type.
• Follow HIPAA, state, and regulatory guidelines to secure patient data during physical transport and digital indexing.
• Interact professionally with leadership, healthcare providers, clinical staff, and patients.
• Perform basic troubleshooting and routine cleaning of scanning equipment, and promptly report mechanical or software issues to leadership.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED