HIM Specialist

UVA Health • Manassas, VA

9d • Hybrid

About The Position

The HIM Specialist supports workflows within the Health Information Management (HIM) departments, helping develop, implement, maintain, and monitor information management standards and systems for patient records. Duties include department phone coverage; pulling or ordering records from off-site vendors; discharge-unit rounding; document assessment and preparation; scanning and indexing; HIMSS7 unit scanning; and quality analysis of paper medical record documents in scanning applications or electronic medical record systems. The specialist analyzes medical records for deficiencies and facilitates completion by providers. The role also participates in monthly qualitative medical-record audits and reports results to the HIM Manager and other facility leaders to support regulatory compliance.

The HIM Specialist processes release-of-information requests, including walk-in requests, continuity-of-care requests, and incoming mail, as well as subpoenas, search warrants, and business-office, audit, and accounting-of-disclosures requests. The specialist provides customer service to callers and visitors and may serve as a birth and/or death registrar, facilitating state registration as assigned. Additional on-site HIM duties may be assigned to support departmental operations. The role involves working with other departments to resolve workflow issues in a timely manner.

The position is scheduled 8:30 a.m.–5:00 p.m. and offers two to three remote workdays per week after training. Travel between locations or facilities may be needed. The role may require safety equipment, such as a HEPA mask, for infection prevention; it has no on-call responsibilities as directed. The base compensation range is $17.73–$28.80 per hour, with individual compensation determined by qualifications, experience, and/or education.

Requirements

• High school diploma or GED required.
• At least 3 years of equivalent work experience with similar assignments, roles, and responsibilities preferred, or RHIT/RHIA in lieu of experience.
• Excellent analytical and customer service skills.
• Ability to complete generic and department-specific skills validation and competency testing.
• Ability to multitask and work independently with limited supervision.
• Ability to meet standardized productivity metrics and goals.
• Strong working knowledge of HIPAA requirements.
• Comfort with computer-based workflows.
• Working knowledge of or familiarity with acute-care medical records and the hospital regulatory environment.
• Ability to drive or travel to multiple locations or facilities as needed.
• Ability to communicate effectively and attend to visual and auditory information, write legibly, and maintain attention to detail.
• Ability to meet the role’s physical demands, including constant standing, frequent walking, bending/stooping, and lifting, pushing, or pulling up to 100 pounds; use safe-handling equipment for weights over 35 pounds.

Nice To Haves

• Two-year associate degree preferred.
• RHIA or RHIT preferred.
• Experience with the EPIC EHR and/or Hyland OnBase scanning application.

Responsibilities

• Support HIM department workflows, including phone coverage and coordination with other departments to resolve workflow issues.
• Pull or order records from off-site vendors and perform discharge-unit rounding.
• Assess and prepare documents, scan and index records, perform HIMSS7 unit scanning, and conduct quality analysis of paper medical record documents.
• Analyze medical records for deficiencies and facilitate chart completion by providers.
• Participate in monthly qualitative medical-record audits and report results to the HIM Manager and other facility leaders.
• Process release-of-information tasks for walk-in requests, continuity of care, and incoming mail.
• Process subpoenas, search warrants, and business-office, audit, and accounting-of-disclosures requests.
• Provide customer service to callers and visitors to the HIM departments.
• Serve as a birth and/or death registrar and facilitate state registration as assigned.
• Review scanned images and batches for quality and accuracy, perform page-to-image comparisons as appropriate, resolve imaging work-queue issues, and approve documents for accuracy before physical document destruction.
• Apply HIPAA rules and procedures to record-release situations and meet established turnaround-time and productivity metrics.
• Travel to multiple locations or facilities as needed and perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED