HIM Specialist
About The Position
The HIM Specialist supports Health Information Management workflows and helps develop, implement, maintain, and monitor information-management standards and systems supporting the patient record. Duties include department phone coverage; ordering records from off-site vendors; discharge-unit rounding; assessing and preparing documents; scanning and indexing; unit scanning; and quality analysis of paper medical-record documents in scanning applications or electronic medical record systems. The specialist analyzes medical records for deficiencies, facilitates chart completion by providers, and participates in monthly qualitative audits, reporting results to the HIM Manager and other facility leaders. The role processes release-of-information requests, including walk-in requests, continuity-of-care requests, incoming mail, subpoenas, search warrants, and business-office, audit, and accounting-of-disclosures requests. The specialist provides customer service to callers and visitors and may serve as a birth and/or death registrar, facilitating state registration as assigned. Additional on-site HIM duties may be assigned to support departmental operations. The specialist works with other departments to resolve workflow issues promptly. The position is scheduled 8:30 a.m.–5:00 p.m., with 2–3 remote workdays per week after training. The role may require travel between campus buildings, remote facilities, and out of town. The physical-demand classification is medium to heavy, including constant standing, frequent walking and bending/stooping, and the ability to lift, push, or pull up to 100 pounds; safe-handling equipment is required for weights over 35 pounds. Use of safety equipment such as a HEPA mask may be required. The base compensation range is $17.73–$28.80 per hour; individual compensation depends on qualifications, work experience, and/or education.
Requirements
- High school diploma or GED required.
- At least 3 years of equivalent work experience with similar assignments, roles, and responsibilities preferred, or RHIT/RHIA in lieu of experience.
- Excellent analytical and customer-service skills.
- Ability to complete generic and department-specific skills validation and competency testing.
- Ability to multitask and work independently with limited supervision.
- Ability to meet standardized productivity metrics and goals.
- Strong working knowledge of HIPAA requirements.
- Comfort with computer-based workflows and working knowledge of or familiarity with acute-care medical records and the hospital regulatory environment.
- Ability to drive or travel to multiple locations or facilities as needed.
- Ability to meet the medium-to-heavy physical demands, including constant standing, frequent walking and bending/stooping, and lifting, pushing, or pulling up to 100 pounds; safe-handling equipment is required for weights over 35 pounds.
- Proficient communication, auditory, and visual skills; attention to detail and ability to write legibly.
Nice To Haves
- Two-year associate degree.
- RHIA or RHIT credential.
- Experience with the EPIC EHR and/or Hyland OnBase scanning application.
Responsibilities
- Support HIM workflows, including department phone coverage and customer service to callers and visitors.
- Pull or order records from off-site vendors and perform discharge-unit rounding.
- Assess and prepare documents, scan and index them, perform unit scanning, and conduct quality analysis of paper medical-record documents.
- Analyze medical records for chart deficiencies and facilitate chart completion by providers.
- Conduct monthly qualitative medical-record audits and report results to the HIM Manager and other facility leaders.
- Process release-of-information tasks for walk-in requests, continuity of care, and incoming mail.
- Process subpoenas, search warrants, and business-office, audit, and accounting-of-disclosures requests.
- Serve as a birth and/or death registrar and facilitate state registration as assigned.
- Review scanned images and batches for quality and accuracy, compare pages to images when appropriate, and resolve document-imaging work-queue issues.
- Apply HIPAA rules and requirements to record-release situations and perform work within established turnaround-time metrics.
- Work with other departments to resolve workflow issues in a timely manner.
- Travel between campus buildings, remote facilities, and out of town as needed.
- Perform additional duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
