HIM Specialist

Huron•Chicago, IL

1d•$19 - $26

About The Position

Huron Managed Services (HMS) supports Hutchinson Regional Healthcare System as its Revenue Cycle Managed Services partner. The HIM Specialist is responsible for preparing, scanning, indexing, reconciling, and releasing health records while protecting confidentiality and complying with HIPAA and applicable state and federal regulations. The role supports electronic health record integrity, timely Release of Information (ROI) processing, and customer service for patients, providers, staff, and external stakeholders.

Requirements

High school diploma or equivalent.
At least 2 years of experience in Health Information Management, medical records, document imaging, or a related healthcare setting.
Proficiency with basic computer applications and data entry.
Knowledge of HIPAA privacy and security regulations.
Strong organization, communication, and customer service skills.
Ability to prioritize work and manage multiple tasks in a fast-paced environment.
Ability to work independently and collaboratively.

Nice To Haves

Associate degree or higher.
Experience with Release of Information (ROI) processes.
Experience with electronic health record (EHR) systems.
Knowledge of medical terminology.
RHIT or RHIA certification.

Responsibilities

Reconcile patient records and supporting documentation.
Collect discharged records and loose documents from assigned departments.
Follow up on missing records and documentation.
Prepare, scan, and index patient records into the EHR.
Validate image quality, patient identification, and document accuracy.
Maintain document-processing productivity and quality standards.
Process medical record requests in compliance with HIPAA and regulatory requirements.
Retrieve electronic and paper records for authorized release.
Validate authorizations and supporting documentation.
Process requests from patients, providers, payers, attorneys, auditors, and other approved parties.
Manage subpoenas, court orders, and legal requests.
Communicate authorization requirements to requestors when needed.
Enter, track, and maintain ROI requests in designated systems.
Scan and attach ROI documentation to patient records.
Escalate unusual or sensitive requests appropriately.
Provide customer service to patients, providers, and internal stakeholders.
Serve as a point of contact for HIM-related inquiries.
Answer department phone calls and assist visitors.
Support departmental projects and process-improvement initiatives.
Assist with additional HIM functions as assigned.
Protect the confidentiality and security of protected health information (PHI).
Follow HIPAA, state, federal, organizational, HIM, ROI, and document-management requirements and policies.
Support quality assurance and continuous improvement efforts.
Maintain accuracy, compliance, and turnaround-time standards.