High School Student Records Administrator

Kamehameha Schools

1d•$27 - $36•Onsite

About The Position

Serves as a custodian of official student records and a primary point of contact for enrollment changes, records requests, educational verifications, and student information management. Coordinates student enrollment, registration, academic records administration, and related records processes. Maintains the accuracy, integrity, and confidentiality of student data and collaborates with Admissions, faculty, staff, and colleagues across the organization to support the efficient and consistent administration of student information and records. The position is based at the Kapālama Campus in Honolulu, Hawaiʻi. Work is conducted in a K-12 campus environment and may require work in non-standard workplaces. Work is typically conducted Monday through Friday during normal business hours, with flexible hours as needed. This is a 12-month position.

Requirements

Associate's degree in Education, Business Administration, Office Administration, Information Systems, or a related field; an equivalent combination of education and experience may be considered.
At least 3 years of experience in student records administration, registrar operations, enrollment services, academic administration, database administration, or a closely related field.
Experience maintaining confidential and sensitive information and applying established policies and procedures with discretion and sound judgment.
Ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
Strong organizational, analytical, and problem-solving skills.
Excellent interpersonal, verbal, and written communication skills, with the ability to build and maintain professional, effective working relationships with individuals at all levels, internally and externally.
Strong working knowledge of computer applications, including Microsoft Office applications such as Excel, Word, and Outlook.
Ability to work flexible hours as needed.

Nice To Haves

Bachelor's degree in Education, Business Administration, Information Systems, or a related field.
Experience working in a K-12 educational environment.
Experience with student information systems, enrollment management, records administration, or registrar functions.
Experience preparing reports, auditing data, and maintaining data integrity across multiple systems.
Knowledge of student records requirements, educational records management, and confidentiality practices.

Responsibilities

Serves as a custodian of official student records and administers student information in accordance with established policies, procedures, and confidentiality requirements.
Coordinates student enrollment, registration, transfer, and withdrawal processes, including preparing and maintaining related records and documentation.
Maintains accurate and complete student information and academic records, ensuring data integrity across student information and related systems.
Partners with Admissions and other stakeholders to support enrollment processes, verify student information, and maintain consistent student records.
Maintains and disseminates academic records and authorized student information, including transcripts, report cards, and related documentation.
Serves as a primary point of contact for educational records and verification requests from students, alumni, educational institutions, employers, and external organizations, ensuring timely, accurate, and confidential service.
Researches, processes, and responds to transcript, diploma, graduation, enrollment, and other educational record requests in accordance with established policies and procedures.
Supports the accuracy and integrity of academic records by ensuring records are complete and accurate and collaborating with internal and external partners on records administration and verification processes.