High School Secretary

Mason Public Schools•Mason, MI

2d•$24•Onsite

About The Position

The building Secretary provides administrative support to help with the efficient operation of the school. The building Secretary handles phone calls, emails and correspondence, assists with attendance tracking and also supports events and meetings. Some other responsibilities include maintaining records, coordinating schedules, and supporting building leadership with daily tasks.

Requirements

High school diploma or equivalent
Excellent computer skills including Microsoft Office
Excellent secretarial skills
Excellent bookkeeping/money management skills
Excellent communication and language skills, both written and verbal
Excellent organizational skills
Excellent student, staff, and public relations skills

Nice To Haves

Familiarity with Skyward, Google Docs, Social Media and Online Content Management
Work experience in a school office
High school work experience and knowledge of High School programs

Responsibilities

Processes written correspondence (e.g. newsletters, memorandums, calendars, programs, notices, minutes, etc.) as directed by the principal
Provide secretarial and administrative support to the lead principal and assist with all building operations and bookkeeping needs.
Support a full array of services provided to students, parents, instructional and support employees, including communicating information, problem-solving, material and supply acquisition, cash handling, record keeping, and numerous other duties.
Create, update, and maintain MHS online calendars and the MHS website.
Coordinate all activities for scholarship awards night and graduation, including but not limited to pictures, caps and gowns, diplomas, student fees, correspondence with graduates, parents, and company representatives, and all other related activities associated with graduation.
Coordinate substitutes and work patiently with substitute staff and facilitate their schedules and duties within the building.
Maintain high school textbook inventory, individual classroom inventories, key inventory, supply inventory, and office inventories.
Coordinate materials regarding the start of the school year, Parent/Teacher Conferences, and other meetings/events/activities.
Work collaboratively with office staff and be an effective team player.
Supervise and delegate all aspects of running an effective and efficient office.
Responsible for ordering and/or processing building purchase orders and/or requisitions, including textbooks, teaching supplies, equipment, etc. from the building budget.
Demonstrate proficiency with accounting skills required for the building budget, internal associated accounts, student fees, banking, and all related bookkeeping duties.
Process the principal's correspondence and all other related duties as assigned by the principal.
Perform and be proficient in all computer programs relevant to Mason Public Schools
Serve as intermediary between parents and teachers by transferring student-related messages
Collect and distribute mailings for in-school and out-of-school correspondence
Operates and maintains all office machines and other office equipment
Maintain an up-to-date supply of routinely used MPS forms, schedules and general office supplies
Maintains records of all purchase orders, banking deposits, annual classroom orders, and all other accounting documentation and/or records
Process staff absences and submits payroll data to the Administration Office
Secure noon, special education, and substitute aides when needed and coordinate Teacher substitutes via Red Rover software and Edustaff.
Assist with minor first aid treatment and emergency medical procedures (e.g. EpiPens) as trained
Promotes positive school image when dealing with students and the public
Maintains confidentiality for all school-related information
Performs other duties as assigned by the principal