High School Secretary at PrepNet Virtual Academy

National Heritage Academies

5d•Onsite

About The Position

The High School Secretary is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. This is a 12-month, year-round position. This role is required to maintain consistent high school office operations, such as student records management, support with graduation and transcript processing, summer programming, enrollment activity, and compliance-related timelines beyond the traditional academic calendar.

Requirements

Possess an Associate Degree and/or 2-4 years’ experience in Office or School-related administrative position.
Proficient with Microsoft Office products.
Respond to common inquiries or complaints from parents.
Communicate and work effectively with Students, Parents, Principal and Teachers.
Strong verbal and written communication skills.

Responsibilities

Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits.
Complete purchase requisitions for supplies, books, and materials.
Order and maintain supplies as needed for office and school staff.
Inventory management for grant-funded assets.
Collect and deposit lunch funds.
Process Free and Reduced Lunch Forms.
Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students.
Answer phones, direct questions and inquiries, and distribute mail.
Ensures consistent and continuous front office operations and support throughout the full calendar year, including periods when school is not in session.
Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system.
Accurate use of facilities work order system.
Processing of insurance claims.
Distribute medication/attend to incidental needs of students.
Collect and enter Emergency Contact Forms for all students.
Provide support to ensure attendance is accurately completed amongst all staff each day.
Complete attendance compliance related documents for state reporting.
Student uniform management.
Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership.
Minimal travel required.
Performs other related duties as assigned.