HHS Grant Writing & Facilitation Intern

St. Croix County•New Richmond, WI

19h•Hybrid

About The Position

The Grant Writing & Facilitation Intern will support the Health & Human Services Department in identifying funding opportunities, assisting with grant development, and learning the full life cycle of grants management. Under the guidance of the Deputy Director and HHS leadership, the intern will gain hands-on experience researching grant opportunities, drafting components of grant applications, gathering program data, and helping coordinate the grant development process across program areas. This position is designed for a student interested in public service, program development, or nonprofit/government funding strategies. The intern will develop practical skills in grant writing, project coordination, and communicating with internal stakeholders. By the end of the internship, the student will have a foundational understanding of how grants support community programs and how cross-department collaboration contributes to successful applications and project implementation.

Requirements

Ability to gather, organize, and summarize information from multiple sources and basic understanding of written communication principles and an interest in developing strong writing skills.
Familiarity with using standard computer software such as email, word processing, spreadsheets, and shared file systems.
Strong attention to detail and willingness to review materials for accuracy and clarity.
Ability to manage time, stay organized, and follow through on tasks with guidance.
Willingness to ask questions, seek clarification, and learn new processes related to grant development and implementation.
Comfortable participating in team meetings and communicating respectfully with staff and partners.
Curiosity about Health & Human Services programs and the impact of public funding on community needs.
Basic analytical or problem-solving abilities; able to break tasks down into manageable steps.
Professionalism, reliability, and the ability to maintain confidentiality of sensitive information.
Ability to communicate effectively in English, both verbally and in writing, with a wide range of individuals, including the public, colleagues, and supervisors.
Ability to read, interpret, and apply information from complex documents such as laws, regulations, policies, procedures, and reports.
Ability to engage with the public, handle inquiries, resolve conflicts, and build positive relationships with a diverse population.
Ability to identify and define problems, collect data, establish facts, and draw valid conclusions.
Ability to make decisions that are sound, well-informed, and timely, even in stressful situations.
Ability to analyze situations, consider various perspectives, anticipate potential issues, and make recommendations or decisions based on logical reasoning.
Ability to interpret complex information, recognize patterns, and understand the implications of actions or decisions.
Ability to think conceptually and understand the relationships between ideas that are not immediately obvious.
Work may require the occasional exertion of up to 10 pounds of force; work regularly requires sitting, frequently requires standing, using hands to handle, feel, and perform fine motor skills and repetitive motions, and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms overhead or below the waist.
Sufficient vision to perform tasks such as reading documents, operating vehicles, or working with detailed data.
Ability to hear and understand speech at normal levels for tasks such as communicating with the public, colleagues, or over the phone.
Ability to listen actively and accurately understand verbal instructions or concerns.
Ability to explain complex or technical information in a clear, understandable manner.
Ability to use standard office equipment (computer, phone, copier).
Ability to remain in a stationary position for extended periods.
Academic internship for 2- or 4-year college students; Summer 2026 and/or Fall 2026
Must successfully pass criminal and caregiver background check.

Responsibilities

Assist in researching federal, state, and private grant opportunities that align with Health & Human Services program needs.
Support the drafting, editing, and formatting of grant application materials, including narratives, budgets, attachments, and letters of support.
Help gather and organize program data, statistics, and qualitative information needed for grant proposals.
Participate in cross-department meetings to learn about program goals, funding needs, and regulatory requirements.
Assist in coordinating grant development timelines, task assignments, and communication with internal stakeholders.
Learn to interpret grant announcements, requirements, and compliance guidelines with support from HHS leadership.
Help maintain internal grant tracking tools, documentation, and digital files to support efficient grant management.
Support early implementation activities for awarded grants, including scheduling kickoff meetings, organizing documents, tracking deliverables, and collecting required reports or data from program staff.
Assist in monitoring grant progress by helping compile updates, documentation, or basic reporting materials.
Contribute to process improvements and documentation, including checklists, standard templates, and resource libraries for future grant efforts.
Perform general administrative tasks related to grant writing, facilitation, and implementation, as assigned.
Other duties as assigned.