Healthcare Accounts Payable Specialist

St. Josephs Medical Center•Houston, TX

28d

About The Position

POSITION SUMMARY : APS is responsible for daily AP function for St. Joseph Medical Center Accounts Payable Department. This position's responsibilities include: (1) Efficient processing of purchase order related invoices and non-purchase order related invoices including check requests, employee expense reimbursements and petty cash reimbursements (2) Establishing and maintaining communication between the accounts payable department and customers to assure accounts payable needs are met timely and accurately (3) Assuring accuracy of expenses are recorded or accrued (4) Review of vendor account balances to assure all invoices are paid in a timely manner. Supportive of the compliance program set forth by SJMC and demonstrated by: a. Upholds the Standards of Conduct and Corporate Compliance b. Adheres to dealing appropriately and fairly with employee misconduct c. Enforces all compliance policies as they pertain to his/her area d. Provides and assures timely compliance education as requested by the Regional Compliance & Safety Officer and/or through corporate initiatives

Requirements

Minimum of 5-10 years accounts payable experience working with multiple entities preferable
Knowledge of accounts payable and purchasing relationships
Able to process 1,725 to 2,500 vouchers per month
Excellent communication skills both oral and written
Strong organizational skills
Must be able to handle multiple tasks
Detailed oriented and high accuracy level
Able to maintain, create and download electronic files
Strong analytical skills
Hospital experience of 2 years of related experience
Proficient in Microsoft products, particularly in the use of Excel
High School Diploma or equivalent

Nice To Haves

College level courses in business administration or accounting preferred

Responsibilities

Entry of purchase order related invoices and non-purchase order related invoices including check requests, employee expense reimbursements and petty cash reimbursements.
Documenting correspondence with vendors and responding timely to inquiry
Verification of entity name, remittance address, and tax identification existing in the accounts payable system on vendors to assure proper 1099 reporting requirements
Maintaining contract files representing contractual obligations existing with vendors or employees
Communication with the Purchasing Department identifying discrepancies existing with purchase order related invoices via the review of the Payable Exception Status Report i.e. quantity discrepancies and pricing discrepancies and non-purchase order related invoices which should be processed via a purchase order. Responsible for clearing these discrepancies in a timely manner
Review and clearing of Received Not Invoiced Report on a monthly basis. Responsible for clearing these entries in a timely manner
Processing and data entry of demand check requests as warranted according to the hospital's Accounting Policies and Procedures
Reconciliation of vendor statements in a timely manner assuring all vendors accounts and maintains current payable status and retaining documentation of the review
Communication with customers to assure accounts payable needs are met timely and accurately
Maintaining files pertaining to accounts payable related activities i.e. reports, logs, correspondence, contracts, recurring payments, vendor statements, and signature approval authority listings
Daily batching and balancing of invoices entered into the system
Daily matching of invoices to checks including verification of vendor name, vendor remittance address, invoice number, purchase order number if applicable, description, and dollar amount
Educating and training other Accounts Payable Specialists
Perform special projects as required and assist other department personnel as needed
Sets an example to all staff in their daily activities