Health System Specialist

Veterans Health Administration • Nashville, TN

21d • Onsite

About The Position

The Health System Specialist serves as the Executive Director’s Health Systems Specialist and is responsible for administrative and operational functions supporting the Executive Director and subordinate services. The role works closely with administrative and technical staff within the Office and clinical staff throughout the Medical Center.

The specialist provides leadership, consultation, and staff assistance on governance matters, agency issue briefs, and operational and management issues. The position reviews and evaluates governance programs, develops data-gathering and reporting tools, and provides concise analysis to leadership. In coordination with leadership and support staff, the specialist develops governance plans, policies, and procedures that integrate administrative and clinical programs to support high-quality patient care and optimal use of resources.

The role advises TVHS leadership on committee structure, requirements, membership, documentation, responsibilities, and oversight, and ensures committees are properly chartered and managed. It oversees governance documentation and serves as the facility subject matter expert for local policy creation, revision, maintenance, storage, and distribution. The specialist also maintains a secure and accessible document-control system, reviews and distributes higher-level directives, and ensures issue briefs about significant events are clear, concise, and factual for senior leadership.

The position is onsite, with a schedule of 7:30 a.m. to 4:00 p.m., Monday through Friday. Relocation and recruitment incentives and a Critical Skills Incentive are not authorized or approved.

Requirements

• Must be a U.S. citizen.
• Current federal employees and certain former federal employees must meet the GS-11 time-in-grade requirement of 52 weeks at GS-9, when applicable.
• Meet the individual occupational requirement through progressively responsible health-care analytical, administrative, clinical management, or supervisory experience, or qualifying education in hospital administration, public health administration, or a related field with health-care administration coursework; an agency-sponsored qualifying on-the-job training program may also substitute for experience for in-service placement.
• For GS-11 qualification, have at least one year of specialized experience equivalent to GS-9 involving data collection and performance reporting, written and oral presentations, analytical reporting, fact-finding, collaboration on plans and procedures, and assessment of operational issues and corrective actions; or meet the stated qualifying graduate education or education-and-experience combination.
• Document experience on the resume with job title, federal grade if applicable, duties, start and end month/year, and hours worked per week.
• Submit transcripts if qualifying based wholly or partly on education; education must be from an accredited institution recognized by the U.S. Department of Education.
• Complete the required application steps, including the online assessment.
• Register with Selective Service if applicable to males born after December 31, 1959.
• Undergo a background/security investigation and complete online onboarding and pre-employment identification requirements.
• Participate in the seasonal influenza vaccination program as a Department of Veterans Affairs Health Care Personnel requirement.
• Serve a one-year probationary period or two-year trial period, as applicable.

Nice To Haves

• Completion of a Graduate Healthcare Administration Training Program (GHATP).

Responsibilities

• Provide consultation, direction, and leadership to professional, technical, administrative, and clerical employees, particularly on governance matters and agency issue briefs.
• Develop, plan, coordinate, and direct administrative and technical functions, particularly those related to governance and agency issue briefs.
• Provide staff assistance to the Executive Director and other leaders to support organizational goals and mission.
• Help establish and implement TVHS goals and direction for governance-related issues.
• Analyze operational and management issues and apply that understanding to governance program development and implementation.
• Review, analyze, and evaluate governance-related program activities and development.
• Develop tools to collect and evaluate data; prepare reports, tables, charts, and graphs; and provide concise analysis to leadership.
• Establish short- and long-term governance plans, policies, and procedures with leadership and support staff, integrating administrative and clinical programs.
• Advise TVHS leadership on committee structure, requirements, membership, documentation, responsibilities, and oversight.
• Review applicable agency, facility, and external oversight guidance and ensure committees are properly chartered, organized, and managed.
• Oversee governance documentation, including policies, charters, and minutes, ensuring records are protected and available when needed.
• Manage facility-level policy creation, modification, maintenance, storage, and distribution, ensuring alignment with higher-level guidance, accreditation readiness, and external oversight regulations.
• Create and maintain a document-control system for publications and committee documentation with appropriate access and security protections.
• Review new and updated higher-level directives and mandatory guidance and distribute them to relevant parties for awareness and action.
• Ensure issue briefs concerning unusual incidents, deaths, disasters, or other matters of interest are clear, concise, and factual for senior leadership.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position eligibility and should be confirmed with the hiring agency.
• Annual leave accrual may be credited for eligible job-related non-federal experience or active-duty uniformed military service, if requested and approved before appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed