Health System Specialist

Veterans Health Administration • Roseburg, OR

21d • Onsite

About The Position

The Health System Specialist serves primarily as Executive Assistant to the Deputy Associate Director, Patient Care Services (DADPCS) at the Roseburg VA Health Care System, while also responding to needs and requests from the Executive Leadership Team, Service Chiefs, Department Managers, and other key program officials. The role supports analysis and reporting on operational issues and participates in strategic planning for health care system activities.

The incumbent conducts and directs special studies and analyzes complex management issues, including staffing requirements, space and equipment utilization, and organizational alignment. The role recommends solutions and supervises their implementation after approval. It provides health systems management services and high-level input to complex management deliberations and decisions, and may help identify and resolve a broad range of complex management problems.

The specialist represents the DADPCS or other executive leaders at administrative and clinical committee meetings and may be delegated authority to make decisions and recommendations affecting Medical Center operations. The role coordinates health care system projects that cross departmental lines of authority, independently develops administrative policies and procedures based on studies and recommendations, and coordinates the resulting directives and their implementation.

The position is scheduled Monday through Friday, 7:30 a.m. to 4:00 p.m. Pacific Time, and is not virtual. Promotion to the full performance level may be possible without further competition when regulatory, qualification, and performance requirements are met; selection at a lower grade does not guarantee promotion. Recruitment and relocation incentives and permanent change of station are not authorized.

Requirements

• U.S. citizenship is required.
• Applicants must complete the application, questionnaire, and required online assessment.
• At the GS-11 level, have at least one year of specialized experience equivalent to GS-9 in the Federal Service, or qualify through the specified graduate education or a combination of education and experience.
• At the GS-12 level, have at least one year of specialized experience equivalent to GS-11 in the Federal Service; there is no educational substitution at this grade.
• Specialized experience must relate to health care delivery systems, regulatory and credentialing standards, and government, agency, and facility administrative systems such as budget, personnel, and procurement.
• Qualifying experience must demonstrate appropriate health systems management, analytical or administrative work, and ability to support complex management decisions and formulate administrative policies and procedures.
• Experience must be documented on the resume with job title, duties, starting and ending month/year, and hours worked per week.
• Submit transcripts if qualifying based wholly or partly on education.
• Register for Selective Service if male and born after December 31, 1959.
• Complete a background/security investigation and online onboarding process; provide acceptable identification for pre-employment requirements.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs Health Care Personnel.
• Serve a one-year probationary period.
• Meet the announcement's qualification requirements by its closing date, October 22, 2026.

Responsibilities

• Analyze and report on operational issues and participate in strategic planning for health care system activities.
• Serve as Executive Assistant to the Deputy Associate Director, Patient Care Services, and respond to requests from executive leaders, service chiefs, department managers, and other key program officials.
• Conduct and direct studies and analyze complex problems involving staffing requirements, space and equipment utilization, organizational alignment, and other management concerns.
• Recommend solutions to management problems and supervise implementation after approval.
• Provide health systems management services and high-level input to complex top-management deliberations and decisions.
• Represent the DADPCS or other executive leaders at Medical Center administrative and clinical committee meetings.
• Make decisions and recommendations affecting Medical Center operations when delegated authority as the DADPCS representative.
• Coordinate development and implementation of health care system projects that cross departmental lines of authority.
• Independently formulate administrative policies and procedures based on staff studies, service manager recommendations, committee recommendations, and observations.
• Coordinate directive materials resulting from administrative policies and procedures and oversee their implementation.
• At the GS-12 level, formulate, design, and implement Medical Center operations programs and monitor and supervise them to ensure efficient functioning.
• At the GS-11 and GS-12 levels, evaluate proposals submitted in response to contract requests as part of a technical evaluation team and advise management and contracting officials of recommendations.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree