Health Scholar Assistant

COPE Health Solutions • Los Angeles, CA

3d • Onsite

About The Position

This role works closely with the Program Manager (PM) to implement program strategies, support recruitment and enrollment efforts, and ensure high-quality program delivery. The Health Scholar Assistant plays a key role in maintaining effective communication, supporting Scholars and student leaders, and ensuring compliance with all program requirements and standards.

Requirements

• Must be able to commit 20 hours per week.
• Strong interpersonal, verbal, and written communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with strong organizational skills.
• Ability to work independently and collaboratively within a team.
• Customer service-oriented with a high level of professionalism.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Flexible schedule, with availability for evenings, weekends, and recruitment events as needed.

Nice To Haves

• Currently enrolled in or graduated from a college or university.
• Experience in or familiarity with the Health Scholar Program.
• Salesforce experience preferred.

Responsibilities

• Support the implementation of program strategies and designs developed by the Program Manager.
• Assist in executing program plans for intensive experiences, including pre-medical and international programs.
• Collaborate closely with PM/RM/AVP to ensure alignment with program goals and timelines.
• Maintain and track deliverables, milestones, and program outcomes.
• Assist with recruitment efforts, including attending and representing the program at recruitment events, fairs, and campus outreach activities.
• Present program overviews and respond to prospective applicant inquiries via phone and email.
• Support enrollment processes, including application tracking, interview coordination, and onboarding.
• Prepare recruitment and marketing materials in alignment with program strategy.
• Ensure timely and professional communication with applicants and prospective scholars.
• Support day-to-day program operations, including scheduling, space coordination, and logistics planning.
• Assist in managing program documentation, trackers, and compliance records.
• Ensure all scholar requirements (health records, background checks, onboarding materials) are complete and compliant.
• Help coordinate intensive program logistics, including international program needs where applicable.
• Support Salesforce tasks and maintain accurate data entry and reporting.
• Assist in coordinating and facilitating training sessions, workshops, and program orientations.
• Support delivery of educational content, skill sessions, and program activities.
• Assist with administering assessments, evaluations, and training documentation.
• Collaborate with leadership teams to ensure effective training execution.
• Support recruitment, onboarding, and coordination of student leaders.
• Assist in ensuring leaders are meeting program expectations and fulfilling responsibilities.
• Provide guidance and support to leadership teams in collaboration with PM/RM.
• Help monitor leadership performance and ensure accountability for program requirements.
• Ensure adherence to program policies, procedures, and compliance standards.
• Assist with audits of Scholar files, records, and online platforms for accuracy and completeness.
• Track and maintain documentation to meet organizational and partner requirements.
• Identify and escalate any compliance concerns or operational issues.
• Maintain clear, professional, and timely communication with scholars, applicants, and leadership teams.
• Serve as a point of contact for scholar questions, providing support in collaboration with the Program Manager.
• Ensure consistent messaging across all communication channels.
• Escalate concerns or “red flag” situations appropriately.
• Assist with scheduling meetings, coordinating events, and maintaining calendars.
• Support execution of operational work plans set by the Program Manager.
• Attend and participate in team meetings, including leadership and program meetings.
• Perform additional duties as assigned to support program success.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed