Health Records Technician 2 - WCCW

State of Washington•Pierce County - Gig Harbor, WA

3d•Onsite

About The Position

The Washington State Department of Corrections is seeking a highly motivated and qualified Health Records Technician 2 for the Washington Corrections Center for Women located in Gig Harbor, WA. This full-time position is one of four records staff on the WCCW Health Services Administration team, responsible for managing all aspects of handling, management, and movement of legal documents. As a supervisor, this role manages and directs the operations and performance of health services support staff in the Health Records department, working closely with RHIT’s, OA3’s, and healthcare staff. The position reports to the Health Services Manager-1. Responsibilities include processing public disclosure requests for patient health information, performing statistical analysis of healthcare data, and analyzing processes and procedures while serving on WCCW and Health Care Quality Improvement committees. The Washington Corrections Center for Women (WCCW) is a 62.6-acre facility located approximately two miles from Gig Harbor, housing living units, administration buildings, a health clinic, education buildings, a gymnasium, a chapel, industries buildings, food service buildings, and support facilities. Correctional Health offers a rewarding career path at DOC, where healthcare professionals treat a wide array of cases for patients residing in a state correctional facility. Health Services is responsible for basic primary care for incarcerated individuals. All disciplines within all 12 correctional facilities work closely together to provide the best, most efficient, and cost-effective healthcare possible, with an emphasis on early identification of health concerns, care for acute and chronic health problems, and preventive care.

Requirements

Certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) OR Registered Health Information Technician (RHIT)
Two (2) years’ experience working with medical and/or mental health treatment records.
Valid driver's license.
Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds.
Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.

Nice To Haves

Bachelor’s degree.
Current on state and federal laws, national standards, and department policies governing health records and health information disclosure and ability to apply that knowledge in an appropriate manner.
Experience working in a correctional facility.

Responsibilities

Manage all Public Disclosure requests involving medical records for active or recently released patients of WCCW.
Ensure disclosure of requests is appropriate, and the release of information is on record.
Extracting requested information and ensuring accuracy of information to requested documentation.
Check the validity of the record request.
Maintain the public disclosure log.
Ensure records are archived according to policy.
Schedule and coordinate management of medical records for all patients currently housed at WCCW.
Audit medical charts.
Perform quality checks on incoming loose filing.
Preparing release of information for providers.
Supervise and evaluate medical records office staff.
Manage and direct operations and performance of medical records staff.
Review and complete position descriptions (PD’s) as well as review/evaluate/complete performance and development plans annually.
Conduct monthly supervisory conferences with records staff.
Recommend hiring of staff, establish job performance standards, evaluate job performance and take corrective action if performance is not up to expectation.
Assign training as needed for health records, work schedules and duties.
Provide guidance and assistance to health records staff.
Provide information as the facility subject matter expert on management of WCCW health records.
Advise and counsel health services management and staff on health information and informatics according to DOC policy.
Other duties as assigned.