Health Program Specialist III - Vital Records
About The Position
The Utah Department of Health & Human Services (DHHS) is seeking a detail-oriented and organized Health Program Specialist III to join our dedicated Vital Records and Statistics team. This is a unique opportunity to play a vital role in managing birth and fetal death registration, conducting hospital site audits, and supporting statewide vital statistics systems, where your work will directly support our mission of advocating for and serving all individuals and communities in Utah. If you are looking for a career that offers job stability, professional growth, and the chance to contribute to meaningful work in a supportive environment, we invite you to apply and help us ensure fair and equitable opportunities for all.
Requirements
- Demonstrated knowledge of medical terminology and hospital medical record-keeping procedures.
- Ability to work closely with a team and independently complete tasks.
- Strong communication, mediation, and customer service skills.
- Strong understanding of technology and basic data skills.
- Research and policy decision making skills.
- Ability to travel for hospital site audits and state regional meetings, adhering to professional standards and vehicle policies.
- Excellent organizational skills and attention to detail.
Nice To Haves
- Knowledge of Utah-specific vital statistics statutes and rules, privacy rules, and state record retention schedules.
- Experience with different reporting tools.
- Experience conducting on-site medical audits, compliance reviews, or medical record reviews.
- Experience creating educational newsletters, training materials, or online tutorials for external stakeholders.
Responsibilities
- Daily screening, registration, and imaging of birth outcomes, fetal deaths, and supporting voluntary declaration of paternity forms using medical terminology and record-keeping knowledge.
- Provide technical and procedural support to application users, handle complex inquiries, mediate difficult registration scenarios, and offer guidance on OVRS statutes and policies.
- Regularly review and resolve data quality query reports, address missing or erroneous values (e.g., birth defect network data, natality items), and ensure annual statistical cutoffs are met accurately.
- Assist customers with un-assisted home birth filings and delayed birth certificates; process non-amendment requests daily using verification tools.
- Develop educational materials, deliver presentations at regional meetings, assist with online tutorial development, and provide ongoing training to hospital staff and stakeholders on registration procedures.
- Schedule and perform thorough on-site audits of hospital worksheets and medical records, review compliance with worksheets/forms, and deliver post-audit feedback and reporting within designated timeframes.
- Publish a monthly educational newsletter for facility users and maintain detailed weekly activity logs for supervisory review.
Benefits
- Full benefits package
- Job stability
- Career growth
- Meaningful work
- Supportive work environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
