Clerk II (Vital Records Division)

Ellis, County of•Courts & Admin, TX

2d•Onsite

About The Position

Under direct supervision, this position is responsible for preparing and maintaining vital records. Duties include issuing birth certificates, death certificates, and marriage licenses, scanning legal documents, performing data entry, certifying official documents, making copies, answering questions, and performing other related duties as required.

Requirements

High School or a General Education Development (GED) certificate and two (2) years general office experience or additional education in a related field may be substituted for experience, or an equivalent combination of education and experience.
Knowledge of basic office procedures.
Knowledge of alphabetical and numeric file systems.
Knowledge of basic legal terminology.
Knowledge of judicial procedures.
Knowledge of records management.
Skill in operating a personal computer, scanning equipment, and basic office equipment.
Ability to accurately enter data.
Ability to communicate effectively, both verbally and in writing.
Ability to understand and follow verbal and written instructions.
Ability to effectively respond to customer inquiries and complaints.
Ability to establish and maintain effective working relationships with co-workers, other County employees, attorneys, and the public.
Ability to accurately collect cash.
Ability to perform basic mathematical calculations.
Must secure and maintain a favorable background investigation.
Must be bondable.

Nice To Haves

Bilingual Preferred (fluent in both English and Spanish)

Responsibilities

Assists with inputting and updating vital records.
Issues plain and certified copies of records and certificates.
Examines documents to be scanned for legibility and sufficient recording and indexing information.
Creates and sends reports to various entities with prescribed timeframes.
Scans documents and monitors screen image to ensure proper recording.
Performs quality assurance on scanned documents.
Answers questions in person, email and by telephone, responds to inquiries, and refers calls to other departments as appropriate.
Performs data entry including cashiering receipts and cost bills.
Processes incoming and outgoing mail.
Performs related duties as required.
Acts in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section 82.005 of the Texas Local Government Code.