Records Clerk

City of Foley•City of Foley, AL

7d•Onsite

About The Position

Under general supervision, this position performs reception and referral duties for the Police Department. Performs basic data entry, records queries/requests, and file management. Receives/processes payments for records requests and discovery. Provides clerical support to staff and other duties as assigned.

Requirements

High School Diploma or its equivalent and one (1) year of experience in a job related field; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
Must be 18 years of age
Possess a valid driver's license.
Must successfully pass a typing exam
Must successfully pass a criminal background investigation
Must successfully pass a polygraph examination
Must successfully pass a psychological evaluation
Must successfully pass drug and medical screenings.

Responsibilities

Greets the public at the service window and provides assistance as needed.
Answers the incoming administrative phone line providing general information and routing calls to appropriate person/extension.
Receives and generates revenue via report fees and other miscellaneous fees.
Prepares and maintains record of weekly deposits of monies received.
Maintains departmental records (I/O’s, arrests, accidents, D-runs, statements, photographs, test results, etc.) in Records Management System (RMS).
Maintains office supplies for the Police Department and orders as needed.
Responds to and fulfills records requests from the public, insurance companies, attorneys (Discovery), and other law enforcement agencies according to departmental policy.
Secures information in RMS as needed in response to youthful offender orders, expungement orders, and other circumstances as they arise.
Oversees the archiving and destruction of records.
Assist with reviews of reports entered into RMS to ensure accuracy and compliance with FBI reporting standards.
Performs other duties as assigned.