HEALTH INFORMATION SPECIALIST - 67013366

State of Florida•Gainesville, FL

12d•$34,760 - $38,236•Onsite

About The Position

The Health Information Specialist provides records-management and nursing-administration support at Tacachale in Gainesville, Florida. The position organizes, maintains, and coordinates resident records and supports nursing-department operations, while protecting the confidentiality of resident information in accordance with HIPAA regulations. The role also coordinates medical appointments and outside-provider services, reviews medical bills and ICD-10-CM codes, and uses the Epic electronic health record system to access and monitor clinical information and support care coordination. The position maintains nursing records and consent documents, prepares reports, handles resident charts and protected health information securely, supports biomedical equipment inspections, and helps ensure continuity of care across departments. It also monitors clinical supplies and over-the-counter medication inventory, places orders, and stocks supplies. The employee may be required to perform essential services during emergencies and work beyond the normal schedule to maintain facility coverage. The position is based at Tacachale and involves movement around its campus as needed.

Requirements

High school diploma or equivalent.
Knowledge of basic office procedures and practices.
Proficiency with office equipment, including computers, printers, scanners, and fax machines.
Proficiency in reviewing and validating ICD-10-CM codes.
Knowledge of Microsoft Word, Outlook, Excel, and PowerPoint; filing systems; spelling, punctuation, and grammar; filing and tracking systems; and typing memorandums and reports.
Ability to collect, evaluate, and analyze administrative data; prepare correspondence and reports; understand and apply applicable rules, regulations, and procedures; take accurate meeting minutes; and maintain effective working relationships.
Ability to communicate effectively verbally and in writing, use problem-solving techniques, operate telephone and office equipment, plan and coordinate work assignments, organize data for written materials, work as part of a team, interact professionally with customers, and review documents for accuracy and quality.
Skill in using Microsoft Office applications, managing and coordinating multiple high-priority assignments, communicating effectively, and managing priorities to make timely decisions.
Ability to sit for extended periods and frequently remain stationary, while occasionally moving around the Tacachale campus.
Ability to speak and hear clearly and occasionally lift, carry, bend, crouch, reach overhead, stand, and walk; manual dexterity is required.
Ability to frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.
Must undergo required Level 2 background screening, including fingerprinting, and screening through the AHCA Care Provider Background Screening Clearinghouse.
Must be a U.S. citizen or lawfully authorized to work in the United States.

Responsibilities

Enter, update, scan, organize, and maintain resident records and electronic databases while protecting confidentiality under HIPAA.
Act as a liaison between Tacachale and the University of Florida.
Coordinate resident transportation to off-campus medical appointments.
Review medical bills from off-campus providers and confirm ICD-10-CM codes.
Facilitate outside-provider clinics, including eye and podiatry clinics, by scheduling them and communicating schedules to appropriate staff.
Use the Epic electronic health record system to access, review, and monitor resident clinical status, retrieve medical information, and support care coordination among healthcare providers.
Maintain nursing records, thin charts, file documents, and prepare charts for storage.
File, distribute, and route sedation and psychotropic consents appropriately.
Prepare and submit monthly reports as requested.
Deliver and retrieve resident charts and related documentation while securely handling protected health information.
Assist with collecting medical equipment for biomedical inspections and liaise between departments to support continuity of care.
Monitor clinical supplies and over-the-counter medication inventory through visits to nursing warehouse stocking areas; assess inventory, place orders, and stock items to prevent shortages and unnecessary overstock.
Perform other related duties as assigned.
Perform essential services before, during, and after emergencies when required, and work beyond the normal schedule if needed to maintain minimum facility coverage.