Health Information Manager

Holdenville Hospital Authority•Holdenville, OK

1d•Onsite

About The Position

The Health Information Manager is responsible for directing, planning, coordinating, and administering the medical records program of the hospital. This role involves supervising and managing department operations, including the function of utilization review as required by public law and other agencies. Work is performed in accordance with hospital rules and regulations, the Joint Commission on Accreditation of Hospitals (JCAH), the state Board of Health (BOH), and state statutes of privileged information. The position reports to the Director of Finance and supervises the Assistant Director of Medical Records, Utilization Review (UR) Coordinator, and Medical Records employees. The Medical Records Director also interacts with administration, physicians, and other department personnel, particularly the nursing service and business office, department directors, other health providers, third-party payors, attorneys, and JCAH and state BOH surveyors and the hospital attorney. The role ensures that medical records are complete and accurate, conform to accepted JCAH and state BOH standards, and involves reporting variations and new regulations to the Medical Records Committee. Responsibilities include supervising the checking of charts for deficiencies, reporting physicians with delinquent charts, and supervising and coordinating personnel engaged in all medical records functions. Training personnel in various aspects of medical records management, including coding, indexing, filing, and computer services, is also a key function. The manager supervises and monitors the release of confidential information, compiles statistical information, and participates in various hospital and medical staff committees. This role also involves informing medical staff committees of regulatory requirements, appearing in court to testify to the authentication of medical records, and monitoring supply requisitions and equipment needs. Additionally, the Health Information Manager is responsible for managing computer services, surveillance of communicable diseases, reporting vital records, and managing utilization review requirements to meet state and JCAH regulations. Providing diagnosis codes to the Fiscal Services Department for insurance claims is also a responsibility.

Requirements

High school graduate or equivalent
ART or RRA certificate
2-5 years experience in management
Thorough knowledge of accepted hospital medical-records practices, including medical records ethics, classification, and nomenclature.
Ability to interpret Medical Records Department policies and procedures and apply them in specific situations.
Thorough knowledge of federal and state regulations, laws, and UR Committee planning, organization, and management.
Knowledge of medical staff bylaws, rules, and regulations, and the state peer review statute.
Active Learning
Active Listening
Critical Thinking
Learning Strategies
Mathematics
Monitoring
Reading Comprehension
Science
Speaking
Writing
Coordination
Instructing
Negotiation
Persuasion
Service Orientation
Social Perceptiveness
Complex Problem Solving
Time Management
Spreadsheets
Presentations
Internet Navigation
Word Processing
Graphics
Databases

Nice To Haves

Administration and Management
Customer and Personal Service
English Language
Mathematics
Psychology

Responsibilities

Directing, planning, coordinating, and administering the medical records program of the hospital.
Supervising and managing department operations and the function of utilization review.
Ensuring medical records are complete, accurate, and conform to accepted JCAH and state BOH standards.
Reporting variations and new regulations to the Medical Records Committee.
Supervising the checking of charts for deficiencies and reporting physicians with delinquent charts.
Supervising and coordinating personnel engaged in all medical records functions (compiling, analyzing, coding, indexing, filing, microfilming).
Training personnel in coding, indexing, filing, preparation and display of information, transcription, medical terminology, nomenclature, classification of diseases, and computer services.
Supervising and monitoring the release of confidential information in accordance with rules and regulations.
Compiling statistical information and registers pertaining to the Medical Records Department and other hospital statistics.
Preparing statistical information for medical staff, committees, accreditation agencies, state agencies, and administration.
Participating and representing the Medical Records Department in various hospital and medical staff committees.
Informing medical staff committees of requirements or new regulations of regulatory agencies.
Appearing in court upon receipt of a subpoena to testify to the authentication of medical records.
Monitoring and overseeing the requisition of supplies for the Department and recommending equipment needs.
Managing computer services such as the abstracting service and the tumor registry.
Surveillance of communicable diseases and reporting to the state BOH through the Infection Control Officer.
Reporting vital records such as birth certificates and death certificates to the state BOH (upon request only).
Managing the utilization review requirements of the medical staff and hospital to meet state BOH, JCAH, and intermediary regulations.
Reporting to the UR Committee of the medical staff any variations or new regulations or requirements.
Recommending to the UR Committee procedures or diagnoses for review procedures.
Providing diagnosis codes to the Fiscal Services Department on a timely basis to expedite filing on insurance claims.