Health Information Management Program Coordinator III

Commonwealth of Massachusetts•Brockton, MA

12d•Onsite

About The Position

The Department of Mental Health's Brockton Multi Service Center (BMSC) is seeking an experienced Health Information Management (HIM) Director. The HIM Director would be responsible for the management of the medical records (HIM) department to ensure that records are maintained according to DMH, BMSC and Joint Commission regulations, policies and procedures. This position is 40 hours per week, Work Schedule: 8:30 a.m. to 5:00 p.m. The days off are Saturday and Sunday.

Requirements

Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
No substitutions will be permitted for the required (B) experience.

Nice To Haves

Proficiency in Microsoft Office applications including Outlook, Word, and Excel.
Specialized training and/or certification in areas related to health information management.

Responsibilities

Organizes a medical record system which provides a medical record for every client admitted to the BMSC.
Serves as the Chairperson to the BMSC’s HIM Committee, ensuring adherence to by-laws, writing and maintaining minutes, and scheduling regularly cadenced committee meetings.
Ensures that medical records forms are available to BMSC staff.
Attends state wide HIM Directors meetings, and other related meetings as applicable.
Reviews both active and discharged client records for completeness, timeliness and accurate documentation. Files discharged records when assured all information is complete by the Clinical Director or designee.
Produces statistical reports and surveys as requested and an annual report to Leadership to include data collection, goals and objectives.
Responds to requests for information from authorized individuals/facilities within stipulated time frames. Processes outgoing requests for information within established policy, procedures, regulations, and the Joint Commission standards.
Ensures confidentiality of client information according to agency regulations.
Orients new employees to medical records.
Recommends appropriate protocol and ROP manual changes for HIM protocols, and writes new or edits as needed.
Responds to court orders for medical records.
Requests information from other facilities/individuals for client care.
Assists to volumize records and prioritize those needing to be thinned.
Fulfills the priority duties of the record room clerk in their absence.
Periodic shifting of all closed and volumized records to maintain adequate shelf space for new and volumized records.
Identifies records slated for storage. Boxes records and maintains detailed paperwork requirements.
Ensures all record forms adhere to BMSC standards while organizing and maintaining a form number log.
Provides supervision to Clerk III staff.
Knowledge of HIPAA and PHI
Performs other related duties as required.