Head Secretary (Position to start August 5, 2026)

Pullman School District 267 • Pullman, WA

9h • Onsite

About The Position

This position serves as the Office Manager and confidential secretary to the building principal. The role involves a wide range of administrative, clerical, and secretarial duties to ensure the smooth operation of the school office.

Requirements

• Completed at least 2 years of study (72 quarter credits/48 semester credits) at an institution of higher education OR possess an associate's (or higher) degree.
• Proficiency using Microsoft Office applications.
• Possess or obtain First Aid & CPR certification within 6 months of employment.
• Keyboarding, editing, and publishing skills.
• Provide excellent client services for students, parents, and community.
• Effective communication skills; verbal, written and listening.
• Possess cultural awareness and sensitivity.
• Knowledge of FERPA laws and procedures.
• Effective time management and organization skills.
• Prioritize and maintain a system of organization.
• Maintain confidentiality and be honest and trustworthy.
• Effective analytical and problem-solving skills.

Nice To Haves

• Experience with Skyward applications.

Responsibilities

• Serve as the office manager and confidential secretary to the building principal.
• Handle money and follow banking procedures.
• Create and distribute weekly/monthly communication with parents regarding upcoming events and school information via newsletter, website, etc.
• Organize office operations and procedures.
• Design and ensure filing systems are maintained and up to date.
• Ensure protection and security of files and records.
• Define procedures for transfer and disposal of records according to retention schedules and policies.
• Answer and monitor phone calls and messages.
• Organize and manage in-district and out of district mail for the building.
• Order and organize school supplies at the building level.
• Monitor inventory and replenish school supplies.
• Verify receipt of school supply orders.
• Maintain office equipment.
• Assist with student health needs and medications per procedures from school nurse and building administrator.
• Assist with student health needs and nursing tasks as delegated and trained by the school nurse, if applicable; nursing tasks may include medication administration including oral medications, eye drops, ear drops, topical medications, inhalers, and epi-pens, providing standard first aid, blood sugar monitoring, documentation (charting in health room and medication logs), and monitoring and keeping necessary supplies maintained and stocked.
• Assist building principal with administrative tasks.
• Proofread and edit materials written by the principal.
• Assist building principal in monitoring the school budget.
• Be a positive team builder who works in a collaborative manner.
• Meet multiple demands in pressure situations and maintain high levels of quality work.
• Regularly demonstrate professionalism in appearance, actions, decisions, and overall performance.
• Work with minimal supervision and be flexible.
• Carry out other duties as assigned by the principal and/or as needed.

Benefits

• Medical coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Dental coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Vision coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Life coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Long-term disability coverage is provided through SEBB (School Employee Benefits Board) for employees who work at least 630 hours per academic year.
• Retirement benefits are provided through the Washington State Department of Retirement Systems (DRS).
• Sick/emergency leave as per the collective bargaining agreement.
• Personal leave as per the collective bargaining agreement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree