Hazardous Materials Specialist

Aston Carter•Jacksonville, FL

2d•$50,000 - $55,000•Onsite

About The Position

The Hazardous Materials Specialist reviews, enters, and maintains hazardous materials information for shipments, bookings, and bills of lading to ensure accuracy, completeness, and regulatory compliance. The role audits hazardous materials documentation, applies 49 CFR and related regulations, and works with customers and internal teams to reduce risk, prevent delays, and improve documentation quality. The specialist also supports reporting, process improvement initiatives, and special projects while contributing to a culture of safety, compliance, and operational excellence. This is a permanent, fully onsite position in Jacksonville, Florida. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The position is based in a professional logistics office focused on hazardous materials documentation and ocean freight operations, and involves using computers, Microsoft Office applications, and internal systems throughout the day. The role works closely with operations, customer service, terminal, and transportation teams. The stated pay range is $50,000–$55,000 per year. The posting describes competitive compensation, annual bonuses, a retirement plan with matching contributions and a defined vesting schedule, tuition reimbursement, and comprehensive health benefits, including support for family deductibles. It also describes a supportive, inclusive culture that values learning, collaboration, and continuous improvement.

Requirements

At least 3 years of warehousing or logistics experience.
At least 1 year of data entry experience, with strong accuracy and attention to detail.
Logistics experience and knowledge of import logistics, export documentation, freight, and transportation.
Proficiency in 49 CFR regulations and their application to hazardous materials shipments.
Familiarity with DOT, IMDG, and IATA guidelines for dangerous goods and hazardous materials.
Experience working with hazardous materials, dangerous goods, and dangerous cargo documentation.
Ability to review and manage bills of lading, cargo manifests, and dangerous goods declarations.
Strong Microsoft Excel skills for data entry, reporting, and analysis.
Proficiency with Microsoft Word, Outlook, and the broader Microsoft Office suite.
Strong data entry skills with a high degree of accuracy and speed.
General computer and internet skills, including typing and basic administrative software use.
Good interpersonal and communication skills for working with customers and internal teams.
Attention to detail and problem-solving ability in a fast-paced environment.
Ability to manage email correspondence, customer support, and clerical tasks related to logistics and hazardous materials.
Comfort working with ocean freight documentation and vessel-related processes.

Nice To Haves

Logistics knowledge, including experience with dispatch, booking, and ocean freight operations.
Experience with export documentation, import logistics, and transportation coordination.
Project management skills, particularly in process improvement and workflow optimization.
Eagerness to learn and take on greater responsibilities within the hazardous materials and logistics function.
Bilingual abilities.
Experience with administrative support, filing, and clerical work in a logistics or office environment.
Familiarity with hazmat documentation processes, including dangerous goods declarations and vessel documentation workflows.
Comfort working with reporting tools and tracking KPIs related to documentation accuracy, compliance, and efficiency.

Responsibilities

Review, enter, and maintain hazardous materials information for shipments, bookings, and bills of lading in internal systems.
Audit hazardous materials documentation for accuracy, completeness, and compliance with applicable regulations and internal policies.
Review customer documentation and identify discrepancies that could prevent cargo acceptance or cause transportation delays.
Ensure hazardous shipment information is entered accurately before established terminal and vessel cutoffs.
Apply 49 CFR regulations and internal hazardous materials policies when reviewing and approving shipments.
Review and interpret hazardous cargo manifests associated with vessel operations.
Maintain an understanding of hazardous material segregation requirements for containerized cargo and vessel stowage.
Approve and attach required hazardous materials documentation within internal systems.
Run and review daily hazardous materials and cargo reports to monitor compliance and data accuracy.
Escalate documentation, safety, or compliance concerns that could create regulatory or operational risk.
Communicate with customers about missing or inaccurate documentation, compliance requirements, and submission deadlines.
Educate customers on hazardous materials documentation and shipping requirements.
Partner with internal operations, customer service, terminal, and transportation teams to resolve shipment issues and prevent delays.
Track key performance indicators related to documentation accuracy, compliance, and workflow efficiency.
Develop an understanding of customer shipping processes and recommend solutions to improve documentation accuracy and timeliness.
Support process improvement initiatives, reporting, and special projects as needed.
Handle email correspondence, administrative support, filing, and clerical tasks related to hazardous materials documentation and logistics.
Use Microsoft Office tools, including Excel and Outlook, for data entry, reporting, and communication.
Assist with booking, bills of lading, cargo manifests, dangerous goods declarations, and other hazmat documentation for ocean freight and transportation.