Hazardous Materials Specialist

Aston Carter•Jacksonville, FL

23h•$50,000 - $55,000•Onsite

About The Position

The Hazardous Materials Specialist reviews, enters, and maintains hazardous materials information for shipments, bookings, and bills of lading, ensuring accuracy, completeness, and regulatory compliance. The role audits hazardous materials documentation, applies 49 CFR and related regulations, and works with customers and internal teams to prevent delays, reduce risk, and improve documentation quality. The specialist reviews hazardous cargo manifests for vessel operations and maintains an understanding of hazardous material segregation requirements for containerized cargo and vessel stowage. The role also supports reporting, process improvement initiatives, and special projects, contributing to a culture of safety, compliance, and operational excellence. This permanent position is fully onsite in Jacksonville, Florida.

Requirements

At least 3 years of warehousing or logistics experience.
At least 1 year of data entry experience, with strong accuracy and attention to detail.
Logistics experience with knowledge of import logistics, export documentation, freight, and transportation.
Proficiency in 49 CFR regulations and their application to hazardous materials shipments.
Familiarity with DOT, IMDG, and IATA guidelines for dangerous goods and hazardous materials.
Experience working with hazardous materials, dangerous goods, and dangerous cargo documentation.
Ability to review and manage bills of lading, cargo manifests, and dangerous goods declarations.
Strong Microsoft Excel skills for data entry, reporting, and analysis.
Proficiency with Microsoft Word, Outlook, and the broader Microsoft Office suite.
Strong data entry skills with a high degree of accuracy and speed.
General computer and internet skills, including typing and basic administrative software use.
Good interpersonal and communication skills for working with customers and internal teams.
Attention to detail and ability to problem solve in a fast-paced environment.
Ability to manage email correspondence, customer support, and clerical tasks related to logistics and hazardous materials.
Comfort working with ocean freight documentation and vessel-related processes.

Responsibilities

Review, enter, and maintain hazardous materials information for shipments, bookings, and bills of lading in internal systems.
Audit hazardous materials documentation for accuracy, completeness, and compliance with applicable regulations and internal policies.
Review customer documentation and identify discrepancies that could prevent cargo acceptance or cause transportation delays.
Ensure hazardous shipment information is entered accurately before established terminal and vessel cutoffs.
Apply 49 CFR regulations and internal hazardous materials policies when reviewing and approving shipments.
Review and interpret hazardous cargo manifests associated with vessel operations.
Maintain an understanding of hazardous material segregation requirements for containerized cargo and vessel stowage.
Approve and attach required hazardous materials documentation within internal systems.
Run and review daily hazardous materials and cargo reports to monitor compliance and data accuracy.
Escalate documentation, safety, or compliance concerns that could create regulatory or operational risk.
Communicate with customers about missing or inaccurate documentation, compliance requirements, and submission deadlines.
Educate customers on hazardous materials documentation and shipping requirements.
Partner with internal operations, customer service, terminal, and transportation teams to resolve shipment issues and prevent delays.
Track key performance indicators related to documentation accuracy, compliance, and workflow efficiency.
Develop an understanding of customer shipping processes and recommend solutions to improve documentation accuracy and timeliness.
Support process improvement initiatives, reporting, and special projects.
Handle email correspondence, administrative support, filing, and clerical tasks related to hazardous materials documentation and logistics.
Use Microsoft Office tools, including Excel and Outlook, to manage data entry, reporting, and communication.
Assist with booking, bills of lading, cargo manifests, dangerous goods declarations, and other hazmat documentation for ocean freight and transportation.