Harn Museum Tour and Program Coordinator
About The Position
The Harn Museum is seeking a Tour and Program Coordinator to manage the museum's internship program, oversee the education department's calendar of programs and activities, and coordinate tour schedules for volunteer docents. This role involves scheduling planned tours and presentations, arranging logistics for visiting artists and scholars, maintaining contact lists for outreach, and supporting docent education through scheduling and material preparation. The coordinator will also assist with grant proposals, monitor the department's budget in collaboration with the Director of Education, and may supervise interns and work-study students. This position requires attendance at evening and weekend programs and involves providing information for promotional materials.
Requirements
- Master's degree in an appropriate area; or a bachelor's degree in an appropriate area and two years of relevant experience.
- Experience in managing multiple schedules simultaneously.
- Excellent organization, planning, and interpersonal skills.
- Excellent written, proofreading, and verbal communication skills.
- Self-directed and organized, ability to work independently.
- Ability to establish and maintain effective working relationships in a team environment.
Nice To Haves
- Familiarity with budgets and financial business processes.
- Experience in the creation and analysis of data collection.
- Strong computer skills and familiarity with educational technology and software such as Microsoft Office Suite, Microsoft Teams, scheduling software, etc.
- Familiarity with museum tours and programs is a plus.
- Previous administrative experience is helpful.
Responsibilities
- Recruit and coordinate the museum's internship program.
- Manage the overall calendar of programs and activities for the education department.
- Coordinate tour rotation schedules for volunteer docent tour guides.
- Coordinate scheduling for planned tours and presentations for various groups.
- Coordinate travel, housing, and hospitality arrangements for visiting artists, scholars, and performers.
- Maintain contact mailing lists for program outreach and potential participants.
- Support docent education with scheduling, audio-visual and set-up arrangements, and materials preparation.
- Attend and assist with docent training.
- Attend and support education programs, including evening and weekend programs.
- Provide information to the Museum Marketing and Public Relations Department for promotional materials.
- Assist with data gathering and preparation of grant proposals.
- Monitor the annual budget for the education department in collaboration with the Director of Education.
- Supervise interns and work study students (may).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
