Hardware Operations Specialist

Mashgin • Palo Alto, CA

1d • Onsite

About The Position

Mashgin is seeking a Hardware Operations Specialist to support the daily execution of hardware operations. This is a hands-on, execution-focused role where you will collaborate with the hardware team to manage inventory, shipments, parts, and operational tasks. While extensive prior knowledge in all aspects of hardware operations is not required, strong organizational skills, reliability, the ability to follow through, comfort with physical hardware, and a eagerness to learn are essential. The role will begin with a defined set of responsibilities and will expand as the individual gains experience and demonstrates good judgment.

Requirements

• 3+ years of experience in hardware operations, supply chain, manufacturing, logistics, inventory management, or another hands-on operational role.
• Strong organization and attention to detail.
• Ability to follow instructions, keep track of multiple open items, and reliably close the loop.
• Ability to understand when information or requirements have changed and make sure records and actions reflect the latest direction.
• Comfortable asking questions when something is unclear instead of making assumptions.
• Comfortable handling physical parts, packaging, assemblies, and finished hardware.
• Basic familiarity with hardware manufacturing concepts such as a Bill of Materials (BOM) and cost BOM (CBOM), or willingness to learn them quickly.
• Comfortable working in a fast-changing environment where priorities can shift frequently.
• Willingness to take on ad-hoc tasks when needed — a significant portion of hardware operations cannot always be predicted in advance.
• Strong communication and teamwork skills.
• Ability to be onsite in San Jose, CA at least 2 times per week.

Nice To Haves

• Experience working with a contract manufacturer or in a manufacturing environment.
• Exposure to overseas suppliers or China-based manufacturing.
• Experience with inventory, ERP, purchasing, or logistics systems.
• Consumer electronics or hardware startup experience.
• Mandarin language skills.
• Bachelor’s degree in manufacturing or an engineering discipline, etc.

Responsibilities

• Track inventory at our local contract manufacturer, including what is on hand, incoming, allocated, and shipped.
• Keep inventory records and shipment tracking information accurate and up to date.
• Support USA domestic logistics, including preparing shipments, coordinating with carriers, tracking deliveries, and helping resolve shipping issues.
• Follow up with our contract manufacturer, suppliers, and internal teams on open operational items.
• Help organize hardware, spare parts, packaging materials, and finished goods.
• Flag inventory discrepancies, shipment delays, or other issues to the team early.
• Support day-to-day hardware operational tasks as priorities change.
• Maintain clear records so the team knows the latest status without having to reconstruct what happened.

Benefits

• Total compensation will be determined by candidate’s relevant qualifications, work experience, skills, and other relevant factors.
• This estimate excludes the value of any benefits offered by Mashgin, and the potential future value of any other long-term incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed