Temporary Hands-On History Operations Support Specialist

State of Colorado • Denver, CO

5d • Remote

About The Position

The Hands-On History Operations Support Specialist is responsible for the financial processing and administrative support of registration for youth camp and out-of-school-time programs. This position exists to provide essential organizational support by handling registration data input, verifying discounts, calculating payments, submitting invoices, tracking payment status, and supporting child care licensure compliance. This is a key administrative support position that interfaces directly with program staff and customer registration data. This is a remote position that requires one day of in-person onboarding and training at History Colorado Center and other on site visits if needed. Up to 5 hours of availability must fall between 8 am and 6 pm, Monday through Friday; other hours can be completed outside of this timeframe. This position requires up to 20 hours of availability and commitment per week, depending on the variability of enrollment for out-of-school programming. More hours may be required between January-March.

Requirements

• High school diploma or equivalent
• Two (2) years of verifiable experience with data entry, e-commerce platforms, invoicing, child care licensing compliance or related OR Education and Experience: An Associate’s Degree in Computer Information Systems, Information Technology, Accounting, Business Administration or a related field

Nice To Haves

• Familiarity with culturally responsive customer service.
• Ability to work efficiently and keep track of numerous projects simultaneously.
• Invoicing and payment tracking experience (familiarity with Shopify preferred)
• Data and spreadsheet proficiency (creating, editing, managing, formula auditing).
• Experience with Customer Database (ex. CRM like Jumbula, Salesforce, etc)
• Familiarity with Colorado Child Care licensure compliance

Responsibilities

• Build and manage registration web pages via Jumbula (registration database)
• Track and document all registrations via Jumbula and Google Suite
• Regularly utilize and update Jumbula to ensure timely communication with team and families
• Create invoice orders in Shopify, verify payments, and follow up with families as needed
• Track invoicing information in Google Sheets and Jumbula
• Ensure all discounts are properly applied and request verification when necessary
• Manage and ensure accuracy of formulas utilized in Google Sheets and Workbooks
• Track and follow up on requests sent to families via email
• Process vendor invoices for HOH programs
• Submit requests for reimbursement for state & federal funding
• Build, manage and maintain all necessary spreadsheets and workbooks
• Utilize Google Suite to track all processes
• Administer program surveys and assist with data collection
• Manage immunization records and verification for students across program sites
• Track all required documents for registered students
• Assist with tracking statewide licensure processes and certifications

Benefits

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance, plus additional optional life insurance options
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous vacation and sick leave accruals
• BenefitHub state employee discount program
• State of Health employee wellness program
• Excellent work-life programs, such as flexible schedules and more.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED