Graphic Designer, Proposals + Marketing

McCoy-Rockford Inc•Houston, TX

About The Position

The Graphic Designer, Proposals + Marketing supports marketing initiatives, proposal development, and sales enablement across Houston, Austin, and San Antonio. The role owns day-to-day RFP and proposal production, from intake and compliance through design and final submission, and creates templates, sector collateral, showroom and event materials, and other resources that help sales teams win work. The position works closely with the Marketing Director and partners with sales and business development leaders across all three markets. Responsibilities also include coordinating project and event photography, editing and organizing visual assets, and maintaining a searchable photo library. The role supports events, showroom tours, openings, and special projects, with travel between markets as business needs require. Success is measured by timely, consistent proposals, effective use of templates by sales teams, and regular tracking of proposal volume, on-time delivery, and win/loss results. As the marketing team grows, the role may develop to lead the proposal function or take on senior design responsibilities. The work involves computer-based office tasks, occasional handling of paper and files weighing up to 12 pounds, walking, standing, stair climbing, and occasional exposure to warehouse ambient temperatures. Overtime may be needed, and occasional evening and weekend work is required for events and activations. A valid driver’s license and a motor vehicle record meeting company standards are required for possible business travel.

Requirements

At least 4 years of experience in graphic design or proposal production.
A portfolio that includes proposals, presentations, multi-page layouts, and collateral.
Advanced skills in Adobe InDesign, Illustrator, and Photoshop.
Advanced PowerPoint and Canva skills, including the ability to build templates others can use.
Ability to work independently from brand guidelines and manage multiple projects at once.
Ability to work independently while collaborating effectively with geographically dispersed teams and leadership.
Strong organizational judgment and stakeholder-management skills, and the ability to influence without direct authority.
Ability to balance competing priorities and high-priority deliverables across multiple markets while maintaining quality and meeting strict deadlines.
Track record of meeting hard deadlines.
High attention to detail, particularly regarding compliance requirements and quality deliverables.
Ability and willingness to travel between Houston, Austin, and San Antonio as business needs require.
Valid driver’s license and motor vehicle record meeting company safety, operational, and insurance standards.
Bachelor’s degree in Marketing, Communications, Journalism, Graphic Design, Business, or a related field preferred; equivalent work experience may be considered.

Nice To Haves

Experience in A&D, construction, commercial real estate, interiors, the furniture industry, or B2B marketing with long sales cycles.
Photography skills, including architectural or interior photography.
Experience with Adobe Lightroom and digital asset management.
Familiarity with Microsoft 365, including SharePoint and Teams.
Print production experience.
Experience collaborating with sales, operations, and leadership teams on pursuits.
Basic understanding of web content management.
Strong organizational and project coordination skills.

Responsibilities

Provide marketing, proposal, and design support across Houston, Austin, and San Antonio.
Manage RFP and proposal intake, calendars, deadlines, and compliance checklists across all three markets.
Design and produce proposals, bid decks, client presentations, and reusable templates.
Maintain the proposal content library, including boilerplate, team biographies, project sheets, case studies, project photos, and certifications.
Gather content from sales, design, project management, and finance; manage version control and final packaging.
Prepare materials for tours, presentations, client interviews, and key pursuits.
Track proposal volume, deadlines met, and win/loss results.
Design print and digital collateral across sectors, including furniture, walls, flooring, A&D, and business development.
Develop sector booklets, flyers, one-pagers, and case studies.
Manage print production and vendor coordination.
Design social media, email, web, and other digital assets.
Design showroom, event, and trade show materials, including invitations, signage, and displays.
Create co-branded marketing materials and campaigns with manufacturer partners, following partner guidelines.
Design business cards, internal collateral, presentations, and other internal materials.
Maintain consistent visual presentation and messaging across channels, sectors, and markets.
Coordinate proposals, design needs, marketing initiatives, and deliverables with the Marketing Director and cross-functional teams.
Manage daily priorities and competing deadlines across markets; exercise judgment and escalate resource constraints or conflicts when necessary.
Build working relationships with leadership, sales, business development, and other stakeholders to anticipate needs and coordinate deliverables.
Partner with the Marketing Director and sales leadership on proposal strategy, submission accuracy, and the quality and competitiveness of client-facing materials.
Establish efficient workflows, quality-control processes, and communication practices for consistent execution across markets.
Coordinate professional photographers for completed projects and events.
Capture original photos of showrooms, events, and behind-the-scenes activity as needed.
Edit and organize photo assets for social media, the website, case studies, and proposals; maintain a searchable asset library.
Support events, activations, showroom tours, and openings, including on-site support as needed.
Provide remote support to Austin and San Antonio and travel between markets for business needs, including training, events, pursuits, presentations, and collaboration.
Contribute to company-wide initiatives and special projects.
Work occasional evenings and weekends for events and activations.