Grants Specialist - Accounting

One Community Health•Sacramento, CA

17h•Hybrid

About The Position

The Grants Specialist – Accounting performs a wide range of administrative functions necessary to the grant development process. The position is based in Midtown, Sacramento, California, and follows a hybrid schedule requiring 2–3 days per week onsite. The role prepares monthly grant invoices, organizes supporting documentation, assists with reviewing EHR data for invoicing and reporting, and maintains records related to grant budgets, amendments, contracts, invoices, and documentation. The specialist works with the supervisor and team members on accurate financial reporting and compliance, helps research and reconcile discrepancies, supports general ledger adjustments, and assists with the time and effort reporting system. The position also contributes to process improvements, special projects, and audit and monitoring readiness. Other duties may be assigned.

Requirements

Associate degree in Business, Accounting, or another related field, or equivalent work experience.
Basic knowledge of accounting principles, including debits and credits, general ledger concepts, and financial data accuracy.
Strong proficiency in Microsoft Excel and ability to work with data sets and reports; strong knowledge of Microsoft Office.
High attention to detail, accuracy, and organization.
Ability to manage multiple tasks under pressure, meet deadlines in a structured environment, and maintain composure.

Nice To Haves

Experience in a nonprofit healthcare organization and/or grant-funded environments.
Familiarity with grant compliance requirements; willingness to learn grant regulations and funding requirements is essential.
Experience working with financial and data systems.
Knowledge of Ryan White programs or similar funding sources.
Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives; inclusive thinking and interpersonal awareness.

Responsibilities

Prepare monthly grant invoices in accordance with private, county, state, and federal guidelines.
Gather and organize supporting documentation for each invoice.
Assist with reviewing EHR data needed for monthly invoicing and reporting.
Maintain organized records related to grant budgets, amendments, contracts, invoicing, and supporting documentation.
Work with the supervisor and team members to support accurate financial reporting and compliance with grant requirements and internal procedures.
Research and reconcile discrepancies between the general ledger and supporting documentation.
Support general ledger adjustments as needed to meet grant requirements and properly track grant funds.
Assist with the time and effort reporting system, ensure it is complete and compliant with applicable regulations, and communicate regularly with relevant departments.
Participate in process improvements to increase efficiency and accuracy in grant workflows.
Assist with special projects related to grant funding, reporting, or compliance.
Maintain audit and monitoring readiness by keeping documentation current and organized.
Perform other duties as assigned.