Grants Specialist

Central California Asthma Collaborative • Fresno, CA

8h

About The Position

The Post-Award Grants Specialist works under the direction of the Grants and Contracts Administrator to manage the financial side of Central California Asthma Collaborative’s grants and subawards. The role prepares funder invoices, reviews subrecipient reports and invoices, monitors budgets and staff allocations, and maintains the Fluxx grant management system. It connects and documents grant management and financial workflows from award setup through payment and closeout.

The position requires occasional regional travel to meetings and trainings with partners and stakeholders. Travel costs are reimbursed according to CCAC policy, up to the IRS standard mileage rate. The role has no direct reports and requires maintaining confidentiality of financial, banking, staff, and partner information.

Requirements

• At least 2 years of experience in grant administration, nonprofit finance, or billing, including preparing invoices or financial reports.
• Strong Microsoft Excel skills and experience with Microsoft Office Suite.
• Ability to maintain confidentiality of financial, banking, staff, and partner information.
• Ability to lift up to 20 pounds.
• Reliable transportation for occasional regional travel.
• If using a personal vehicle for work travel, a valid California driver's license and applicable California-mandated auto insurance are required.
• Demonstrated attention to detail, financial acumen, organizational skills, written and oral communication, teamwork, reliability, and process improvement capabilities.

Nice To Haves

• Bachelor’s degree in a related field; equivalent experience is considered, such as 4 or more years in grant administration, nonprofit finance, or billing.
• Experience with Fluxx or a similar grant management system and QuickBooks.
• Experience managing state-funded awards and subawards across multiple funding sources.
• Experience working in community-based organizations or government agencies.

Responsibilities

• Prepare funder invoices in accordance with award budgets, billing schedules, and documentation requirements.
• Gather and review invoice backup, including payroll allocations, receipts, and deliverable records, and track payment status.
• Review subawardee monthly reports and supporting documentation; prepare invoices for signature and approval.
• Maintain award records and deadlines in Fluxx GrantSeeker and GrantMaker, assign and track workflow tasks for program staff, and help improve grant workflows and processes.
• Collect and track subrecipient compliance documents, such as insurance certificates, W-9s, and ACH information.
• Build and update award budgets in Fluxx to reflect revisions and amendments.
• Review expenses against award and subaward budgets and flag needed budget modifications.
• Review staff position allocations monthly across Fluxx, QuickBooks, and BambooHR, and update program leaders when allocations change.
• Clear accounts payable in QuickBooks, ensuring vendor bills are entered, coded to the correct grant or project, paid, and reconciled on time.
• Support and improve workflows for payment processing, posting, and reconciliation across grant management and financial systems.
• Assist with funder financial reports, application budgets, award closeout, and the annual audit.
• Support subaward onboarding and partner training, and provide technical assistance to partners as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed