Grants Specialist

United States Holocaust Memorial Museum•Washington, DC

About The Position

The Grants Specialist is located in the Office of Finance and is responsible for the Museum’s grants monitoring, execution, and reporting to meet organizational and donor needs. The role builds out grants monitoring and reporting functions, including processes and relationships with Development and Program Offices, and performs post-award activities in coordination with other Finance staff. The position is full-time, non-Federal, and paid with the Museum’s private funds. It is located in Washington, DC. The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution serving as America’s national memorial to Holocaust victims and as an educational institution focused on the history and lessons of the Holocaust. Its areas of expertise include Holocaust remembrance, scholarship and education, and genocide prevention. The Museum is a public-private partnership funded through federal appropriations, charitable contributions, and endowment earnings, and follows federal financial management rules, GAAP, and applicable accounting standards.

Requirements

3–5 years of experience developing new policies, procedures, and reporting systems; building relationships; and finding solutions to grants reporting and compliance matters.
Knowledge of financial systems and Excel to locate and analyze account data and prepare financial reports.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.

Nice To Haves

Non-profit grants management experience.
Knowledge of accounting and financial policies, systems, practices, and procedures.
Strong time management and ability to manage shifting priorities.

Responsibilities

Build grants monitoring and reporting functions, including establishing processes and relationships with Development and Program Offices.
Review monthly financial results and communicate program financial positions to appropriate program staff.
Identify potential reclassification actions and collect documentation for Staff Accountants to enter and the Controller to approve.
Ensure grants and contributions comply with non-profit accounting standards, including Topic 606 and ASU 2018-08, as well as internal policies, procedures, and donor rules and regulations.
Perform grant post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, reconciliations, re-budgeting, and grant closeout, coordinating with other Finance staff.
Prepare accurate and timely system-based financial reports for donor reporting using consistent, repeatable methodologies coordinated with Program and Development Offices.
Produce budget and expense analysis reports using budgeting and accounting system data.
Recommend, implement, and provide ongoing guidance and support to Program Offices on creating and applying chart of account codes.
Prepare monthly journal entries for overhead and revenue on cost reimbursement grants.
Prepare and respond to program audit requests.
Support financial statement audits by preparing and responding to Prepared By Client requests and other audit inquiries.
Create and support the use of electronic forms, such as restricted gifts summaries and unbudgeted request forms.
Perform other duties as assigned.

Benefits

Generous paid leave benefits.
Health insurance.
Dental insurance.
Vision insurance.
Flexible spending accounts.
Health savings account with an employer contribution.
403(b) retirement plan with an employer match and contribution.
Group term and supplemental life insurance.
Short- and long-term disability coverage.
Commuter subsidy.
Access to two employee assistance programs.
Voluntary critical illness and accident insurance coverage.
Long-term care insurance option.
Pet insurance option.
Telework and other flexible schedule options, based on job, work, and team collaboration requirements.