Grants Specialist - Accounting
About The Position
The Grants Specialist - Accounting performs a wide range of administrative functions necessary to the grant development process. The role is based in Midtown, Sacramento, California (95811), with a hybrid schedule requiring 2–3 days per week onsite. The specialist prepares monthly grant invoices and supporting documentation, helps review EHR data for invoicing and reporting, and maintains organized grant records. The position works with the supervisor and team members to support accurate financial reporting and compliance with grant requirements and internal procedures. It also assists with reconciling discrepancies, general ledger adjustments, and time and effort reporting. Additional work includes improving grant workflows, assisting with special projects, and keeping documentation ready for audits and monitoring requests. Other duties may be assigned.
Requirements
- Associate degree in Business, Accounting, or another related field, or equivalent work experience.
- Basic knowledge of accounting principles, including debits and credits, general ledger concepts, and financial data accuracy.
- Strong proficiency in Microsoft Excel and strong knowledge of MS Office, with the ability to work with data sets and reports.
- High attention to detail, with a focus on accuracy and organization.
- Ability to manage multiple tasks under pressure, meet deadlines in a structured environment, and maintain composure.
Nice To Haves
- Experience in a nonprofit healthcare organization and/or grant-funded environment.
- Familiarity with grant compliance requirements; willingness to learn grant regulations and funding requirements is essential.
- Experience working with financial and data systems.
- Knowledge of Ryan White programs or similar funding sources.
- Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives, with inclusive thinking and interpersonal awareness.
Responsibilities
- Prepare monthly grant invoices for assigned grants in accordance with private, county, state, and federal guidelines.
- Gather and organize supporting documentation for each invoice.
- Assist with reviewing EHR data needed for monthly invoicing and reporting.
- Maintain accurate, organized records related to grant budgets, amendments, contracts, invoicing, and supporting documentation.
- Work with the supervisor and team members to support accurate financial reporting and compliance with grant requirements and internal procedures.
- Assist with researching and reconciling discrepancies between the general ledger and supporting documentation.
- Support general ledger adjustments as needed to align with grant requirements and ensure proper tracking of grant funds.
- Assist with the time and effort reporting system, ensuring it is complete and compliant with applicable regulations, and maintain regular communication with applicable departments.
- Participate in process improvements to increase the efficiency and accuracy of grant workflows.
- Assist with special projects related to grant funding, reporting, or compliance.
- Maintain readiness for audit and monitoring requests by keeping documentation current and organized.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
