Grants Specialist I

Iowa State University•Ames, IA

23h

About The Position

Iowa State University's College of Veterinary Medicine is hiring a Grants Specialist I for its Research and Graduate Studies team. The role provides pre-award research administration support to faculty, researchers, and students, partnering with them throughout grant proposal development and submission. The specialist helps identify external funding opportunities, prepare proposal materials and budgets, coordinate reviews and submissions, and meet sponsor requirements. The position also supports post-submission requests, research records, and research programs and initiatives. This entry-level opportunity includes training and development to build expertise in pre-award grant administration and research support. The position is based in Ames, Iowa, with a Monday–Friday schedule from 8:00 a.m. to 5:00 p.m. WorkFlex options may be available where business needs permit. Candidates must be legally authorized to work in the United States on an ongoing basis; immigration sponsorship is unavailable.

Requirements

Bachelor's degree.
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Nice To Haves

Bachelor's degree in Business Administration, Finance, Accounting, Public Administration, Higher Education Administration, Research Administration, or a related field.
Experience developing budgets, financial reports, or financial projections.
Experience preparing or submitting grant, contract, or sponsored project proposals.
Proficiency in Microsoft Excel, including formulas, pivot tables, and data reporting.
Experience reviewing and applying policies, procedures, funding requirements, or compliance guidelines.

Responsibilities

Coordinate the preparation, internal review, and submission of grant proposals.
Develop proposal budgets, justifications, and supporting documentation.
Enter and maintain proposal information in university systems.
Coordinate proposal routing, approvals, and submission timelines.
Assist faculty with interpreting sponsor guidelines, preparing proposal materials, and meeting submission requirements.
Support post-submission activities, including sponsor requests and required documentation.
Collect, maintain, and verify research-related data and records.
Assist with research programs, events, workshops, and student initiatives.
Monitor and distribute funding opportunities to faculty and staff.
Collaborate with university partners to support research administration activities.