Grants Specialist

Cynet Systems • Albany, NY

10h

About The Position

The Grants Specialist will join the Central Office Grants Management Unit (GMU) as a focused, motivated, and highly organized operational partner. Working directly under the Associate Director of Contracts, the specialist will support smooth workflows across contracts, procurements, and unit administration. The role includes supporting the Bureau of Contract and Grants Management, including both the Contract Management Unit (CMU) and the Grants Management Unit (GMU), and assisting unit leadership with special initiatives, research, and ad-hoc projects.

Requirements

• At least an Associate degree.
• At least 2 years of employment history.
• Ability to comprehend and interpret complex written materials.
• Excellent writing, analytical, communication, and organizational skills.
• Experience with Microsoft applications, including Excel.
• Ability to learn new software systems and technology quickly.
• Ability to meet deadlines, adapt to changing tasks, and handle multiple priorities.

Nice To Haves

• Bachelor's degree preferred.
• Office experience preferred.

Responsibilities

• Assist in developing and organizing solicitations, contracts, and grants; track and monitor them throughout the process and perform administrative reviews of proposals.
• Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics.
• Streamline unit operations, maintain structured filing systems, and keep tracking spreadsheets up to date.
• Monitor multiple shared email inboxes and communicate professionally with external vendors, stakeholders, and agency staff.
• Perform contractual and administrative services, including research, proofreading, compliance, scheduling, and recording meeting notes.
• Provide general administrative support to the Bureau of Contract and Grants Management, including the CMU and GMU.
• Drive special initiatives and support unit leadership with research and ad-hoc projects.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree