Grants Specialist I/II

Iowa State University•Ames, IA

1d•Hybrid

About The Position

This posting is for a Grant Specialist position and may be filled at either a Level I or Level II, depending on the selected candidate’s qualifications, experience, and demonstrated skill set. Level I: Support impactful research within the College of Engineering by managing pre-award and/or post-award grant activities. Partner with faculty to develop competitive proposals, build compliant budgets, and interpret federal, state, local, and sponsor guidelines. You will review funding announcements, prepare and route proposals in Streamlyne, and ensure accuracy in salary, fringe, tuition, other direct costs, and indirect cost calculations. In this role, you’ll assist PIs and Co-PIs with budget development, coordinate with internal and external partners, analyze accounting data, and support compliance with Uniform Guidance and university policies. This position is highly collaborative and detail-oriented, ideal for someone who can translate complex regulations into clear guidance, manage multiple deadlines, and support researchers in advancing innovative engineering projects. And this position might also support post-award activities, such as performing accounting reconciliations, preparing financial reports, and serving as a liaison with sponsored program accounting. Level II: Support impactful research by independently managing both pre-award and post-award grant activities. Partner with faculty to develop competitive proposals, build compliant budgets, and navigate federal, state, and sponsor guidelines with greater autonomy and judgment. You will review funding opportunities, prepare and route proposals, and ensure accuracy in salary, fringe, tuition, other direct costs, and indirect cost calculations. Following award, you will monitor spending, ensure compliance with sponsor and institutional regulations, process budget revisions, and coordinate with campus partners to keep projects moving efficiently and in alignment with project goals. This role is highly collaborative and detail-driven, ideal for someone who can translate complex regulations into clear guidance, proactively manage multiple priorities, and support researchers in successfully executing innovative projects from proposal through completion. This position is expected to work independently with minimum guidance. And this position might also manage post-award projects, such as performing accounting reconciliations, preparing financial reports, verifying allowability with sponsored program accounting, and completing salary allocations.

Requirements

Bachelor’s degree
Legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Nice To Haves

Experience in pre-award and/or post-award research administration in a higher education or research-intensive environment, including work with faculty and sponsored projects.
Familiarity with federal funding regulations and compliance requirements, such as Uniform Guidance (2 CFR 200), NSF/NIH or other major sponsor guidelines.
Hands-on experience using grant management or proposal systems (e.g., Streamlyne, Cayuse, PeopleSoft, or similar research administration platforms).
Strong budget development and financial analysis experience, including building detailed project budgets, cost justification, and reconciling expenditures.

Responsibilities

Manage pre-award and/or post-award grant activities.
Partner with faculty to develop competitive proposals.
Build compliant budgets.
Interpret federal, state, local, and sponsor guidelines.
Review funding announcements/opportunities.
Prepare and route proposals in Streamlyne or similar systems.
Ensure accuracy in salary, fringe, tuition, other direct costs, and indirect cost calculations.
Assist PIs and Co-PIs with budget development.
Coordinate with internal and external partners.
Analyze accounting data.
Support compliance with Uniform Guidance and university policies.
Perform accounting reconciliations.
Prepare financial reports.
Serve as a liaison with sponsored program accounting.
Monitor spending.
Ensure compliance with sponsor and institutional regulations.
Process budget revisions.
Coordinate with campus partners to keep projects moving efficiently.
Manage post-award projects.
Verify allowability with sponsored program accounting.
Complete salary allocations.