Grants Program Coordinator (37398)

Agua Caliente Casinos•Palm Springs, CA

1d•Onsite

About The Position

The Agua Caliente Band of Cahuilla Indians (ACBCI) seeks a Grants Program Coordinator to support the day-to-day operations of the Grants Department. This role serves as the operational backbone of the department, coordinating grant-related activities across tribal departments, supporting application development, maintaining grant tracking systems, and ensuring smooth communication between the Grants Department and tribal project managers. The position works under the direction of the Director of Grants Management and is key to keeping the department’s growing portfolio organized and running efficiently.

Requirements

Must be computer literate in Microsoft 365 Co-Pilot or equivalent software.
Minimum one (1) to two (2) years of experience in program coordination, grants administration, project management, or a closely related field.
Strong organizational and time management skills; demonstrated ability to coordinate multiple projects and stakeholders simultaneously.
Proficiency in Microsoft Office Suite; experience with grants management software, project tracking tools, or database systems preferred.
Excellent written and verbal communication skills; ability to work effectively with tribal department staff at all levels.
Demonstrated ability to work independently and as part of a collaborative team in a fast-paced environment.
High attention to detail in data management, file organization, and correspondence.
Must possess a valid Driver’s License.
Must be able to travel in and out of Palm Springs, California area as needed.

Nice To Haves

Familiarity with grants management software (e.g., Euna Grants or similar platform) preferred.
Bachelor’s degree in public administration, business administration, or a related field preferred; equivalent combination of education and experience will be considered.
Experience working in tribal government, public sector, or nonprofit organizations preferred.

Responsibilities

Coordinate grant-related activities across tribal departments, serving as the primary point of contact for departmental project managers on active awards.
Maintain and update the department’s grant tracking system (Euna Grants platform), ensuring all awards, deadlines, contacts, and status information are current.
Support the application development process by gathering departmental data, program narratives, and supporting documentation for grant proposals.
Assist the Director of Grants Management in researching new funding opportunities and maintaining a pipeline of prospective grant sources.
Coordinate the due-from account tracking process, including following up with departments on open requisitions and unresolved balances.
Prepare and distribute internal grant status updates, deadline reminders, and award notifications to relevant tribal departments.
Maintain organized digital and physical grant files for all active, pending, and closed awards in accordance with records retention requirements.
Assist in coordinating grant award kick-off meetings with tribal departments, ensuring project managers understand award conditions and reporting obligations.
Support scheduling, agenda preparation, and follow-up for Grants Department meetings with tribal departments, federal agencies, and other stakeholders.
Assist in training tribal department staff on the Euna Grants platform and grant management best practices.
Provide administrative support to the Director of Grants Management, including correspondence, scheduling, and document preparation.
Other duties as assigned.