Grants Coordinator

City of Hollywood, Florida • Fl, FL

2d • Onsite

About The Position

Under the general direction of the Department Director or Deputy/Assistant Director, the Grants Coordinator performs highly responsible technical and administrative duties of considerable difficulty in grant coordination. The employee is also involved in researching availability of grants for the Department, monitoring grants, performing audit functions, and disseminating information for State, Local and Federal grants. Additional responsibilities include grant research and compliance, financial planning and reporting, budget development, and management analysis. Incumbent must be self-motivated, organized, and detail-oriented with the ability to follow each grant from initiation through to completion, assume responsibility for ensuring compliance with all grant requirements, and track each expenditure from appropriation request through reimbursement to final grant report.

Requirements

• Bachelor’s Degree in Public Administration, Business, English, or similar field
• Three (3) years of experience involving technical level work in comprehensive research projects
• Valid Driver’s License: With proof of automobile insurance
• Background Check: Must have an acceptable background record
• Driving Abstract: Must have an acceptable driving record
• Knowledge of state, local, federal and foundation grant policy and procedures.
• Knowledge of research techniques, grant sources, and availability of information.
• Knowledge of City and departmental policies and procedures.
• Knowledge of program and goal evaluation techniques.
• Knowledge of modern information systems, spreadsheets, data base management and software.
• Ability to assist management staff in budget and grant preparation tasks.
• Ability to communicate effectively, both orally and in writing.
• Ability to record information accurately and prepare technical reports.
• Ability to establish and maintain effective working relationships with co-workers, City officials, state, local and federal agency representatives and the general public.
• Ability to understand and follow oral and written instructions.
• Ability to make complex decisions and interpretations in accordance with established rules and procedures.
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.

Nice To Haves

• Master’s Degree in Public Administration, Business, English, or similar field
• Two (2) years of experience in preparing and administering grants

Responsibilities

• Conducts research of available government and other grant sources; disseminates grant information to Department staff; writes and submits grant applications; monitors grant records for compliance with grant contracts; ensures compliance with applicable policies and procedures.
• Manages and support the grants requirement and implementation for the organization.
• Coordinates the processing of Local, Federal and State grants with Department’s staff, the grantor and other Agencies.
• Establishes and maintains a resource library of completed grants as required by Federal and State guidelines.
• Prepares budget and program amendments to grants awards, coordinating changes with the Grantor, Department, Finance and the Office of Budget and Performance Management.
• Coordinates and prepares for all on-site audits.
• Participates and conducts audits as required by Department guidelines.
• Prepares agenda items for City Commission meetings, reviews grant agreements, represents the City in public meetings and Grantor Agencies’ Board Meetings.
• Provides fund analysis and complies with reporting requirements at the City, State and Federal level.
• Develops and maintains management reports and tracking systems for grant receipts, payments and expenditures, reimbursable overtime, as well as ad hoc projects as needed.
• Completes and compiles operational and financial grant monitoring reports.
• Responds to grantors inquiries in a detailed and timely manner.
• Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs other related work as requested or assigned.

Benefits

• Low cost health insurance (Medical, Dental, Vision)
• Flexible Spending Plans
• 4-Day Work Week
• Award Winning Wellness Program
• Generous Paid Time Off Program (13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave)
• Federal Student Loan Forgiveness Program eligibility (for employees with 10 years of public service and on-time payments)
• Competitive pay
• Pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level