Grants Program Coordinator

Arizona Department of Administration•Phoenix, AZ

2d•$50,000 - $56,000

About The Position

The Arizona Advisory Council on Indian Health Care (AACOIHC) is hiring a Grants Program Coordinator (GPC), a grant-funded position supporting implementation of the American Indian Health – AHEC (AIH-AHEC) program. The GPC reports to the Grants Manager and coordinates continuing education and professional development, assists with student clinical rotation stipend disbursements, and enters participant information into the AzAHEC Salesforce database. The coordinator works with AIH-AHEC team members, partners, and Tribal organizations to advance grant goals and address workforce needs in American Indian and Tribal health systems. The role supports professional development and continuing education sessions, clinical rotation placements, community outreach, program administration, and Rural Health Transformation Program (RHTP) projects. The position is based at 150 North 18th Avenue, Phoenix, Arizona. AHCCCS employees must reside in Arizona. Travel may be required for State business. Remote work may be available at management discretion and is not an employee entitlement.

Requirements

Arizona driver's license.
Two to three years of experience in educational or academic advising for students in grades 9–14 regarding career paths and academic success, or a bachelor's degree in a related field with 1–2 years of job-related experience working with students.
Knowledge of continuing education and professional development accreditation systems, healthcare provider education institutions, and how they interact.
Knowledge of administrative and management practices, public relations techniques, continuing education systems, and online virtual education and meeting platforms.
Computer skills, including experience with Google Suite, Microsoft products, and Salesforce database.
Strong writing and editing skills, very strong data-entry skills, and report-writing skills.
Ability to manage financial stipend disbursements and serve as a resource for undergraduate and graduate students.
Ability to plan professional education and training opportunities across multiple disciplines; work independently and as a team member; manage and prioritize multiple tasks to meet timelines; establish effective working relationships; work with diverse healthcare professionals; and maintain a professional, proactive work ethic.
Successfully pass fingerprint background, prior employment, and reference checks; complete E-Verify requirements.
Complete any required driver training if driving on State business.

Nice To Haves

Bachelor's degree in a related field and 2–3 years of experience in youth career-path advising, college admissions, Tribal College, or secondary academic counseling.
Experience working with Tribal organizations and knowledge of academic program coordination, mentoring, and career counseling integrated within Indigenous cultures.
Experience with accreditation entities across healthcare disciplines.

Responsibilities

Assist with student clinical rotation stipend disbursements; process stipend applications promptly and according to AZ AHEC requirements; and coordinate with students, the Grants Manager, and the program’s Fiscal Intermediary to ensure accuracy and accountability.
Assist the Grants Manager in developing, managing, and implementing operational frameworks and infrastructure for AIH-AHEC programs.
Coordinate professional development and continuing education opportunities for healthcare professionals working within Tribal facilities, and obtain educational accreditation through relevant CEU accrediting bodies.
Enter and maintain accurate AIH-AHEC participant and activity information in the AzAHEC Salesforce database; attend database update meetings, participate in biannual participant-information audits, coordinate Salesforce activities for the program, and provide scheduled data reports.
Participate in community outreach and partner meetings, represent the AIH-AHEC team at conferences and Tribal conferences and gatherings, and assist with planning curriculum, training programs, and conferences.
Assist with quarterly narrative reports.
Assist with coordination, monitoring, and evaluation of Rural Health Transformation Program-funded programs and projects under the Grants Manager’s direction, and develop and maintain grant master files and related paperwork.

Benefits

10 paid holidays per year.
Paid vacation and sick time (13 and 12 days per year, respectively; accrued starting the first day, prorated for part-time employees).
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child.
Bereavement, civic duty, and military leave.
Retirement program with lifetime pension benefits through the Arizona State Retirement System.
Medical, dental, life, and disability insurance.
Eligibility to participate in the Public Service Loan Forgiveness Program, subject to qualifications.
Rideshare and public transit subsidy.
Learning and career development opportunities.
Voluntary deferred retirement compensation program administered through Nationwide.